Contract Administration Specialist at Cedar Memorial

Cedar Rapids, Iowa, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jul, 26

Salary

22.0

Posted On

15 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data entry, Contract administration, Customer service, Microsoft Word, Microsoft Excel, Notarization, Accounts receivable, Invoicing, Time management, Record keeping, Legal document preparation, Communication, Attention to detail, Multi-line phone system, Financial reporting

Industry

Consumer Services

Description

Description Job Summary: Provides a variety of office functions for business operations, including the ability to read and interpret funeral/cemetery contracts, data entry of funeral/cemetery contracts, the ability to interpret and complete legal documents, able to work closely with others, maintain accurate records, process daily cash deposits, process insurance claim assignments, back-up to receptionists to answer phones, and back-up other office staff as needed. Duties/Responsibilities: Coordinates and performs the input of funeral/cemetery contracts into industry-specific software daily. Works closely with other personnel to provide accurate recording of contracts and payments. Manages accounts receivable and ensures accurate and timely monthly invoicing. Research questions or issues with accounts receivable, invoicing, and contract entry. Works with customers to answer questions, take payments, and notarize documents. Interprets and completes legal documents including Insurance Assignments, Disposition Declarations, Automatic Payment Authorizations and other legal forms. Notarizes documents when needed. Maintains high level understanding of regulatory and financial reporting requirements and deadlines with ability to prioritize workload appropriately. Provides reporting for Senior Management monthly or whenever requested. Assists with answering multi-line phone system, including answering customer questions concerning balances, contracts, etc. Will also take information from facilities reporting new deaths and inputting that information using a proprietary tool for use by Funeral Directors and others. Participate in training sessions, seek opportunities to enhance skills, and foster a culture of continuous learning and improvement by sharing knowledge and tools that would increase efficiency within the organization. Maintain document retention through scanning and notes. Reviews work to ensure accuracy. Follows safety policies and procedures. Other duties as assigned. Requirements Required Skills/Abilities: Proficient computer skills (Microsoft Word and Microsoft Excel) Strong interpersonal skills Excellent customer service and time management skills High attention to detail Ability to adapt to changing priorities and work under tight deadlines Ability to work independently and collaboratively as part of a team under occasionally stressful situations Must express personal initiative, ownership, and desire to go beyond basic expectations Education and Experience: High School diploma or equivalent required, Associate Degree in Business or Accounting preferred; will consider experience in lieu of degree. Computer experience required. Experience in Data Entry and Customer Service preferred. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Stooping Reaching Walking Keyboarding Hearing Standing Talking Repetitive Motions

Responsibilities

The specialist manages funeral and cemetery contracts, including data entry, accounts receivable, and monthly invoicing. They also provide administrative support by answering phones, notarizing legal documents, and assisting with financial reporting.