Contract Administrator at Aecom USA

Madrid, Community of Madrid, Spain -

Full Time

Start Date

Immediate

Expiry Date

30 Dec, 25

Salary

0.0

Posted On

01 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Administration, Intercompany Collaboration, Project Management, Change Order Management, Attention To Detail, Communication Skills, Microsoft Office, CLM Tools, Resource Allocation, Scope Management, Schedule Management, Cost Management, Process Improvement, Knowledge Sharing, Administrative Tasks

Industry

Civil Engineering

Description

Company Description AECOM’s Enterprise Capabilities team is looking for a Contracts Administrator to join our team in Madrid. About Enterprise Capabilities Fundamental to our Think and Act Globally strategy and digital adoption, Enterprise Capabilities (EC) is AECOM’s primary vehicle for workshare. Operating across geographic boundaries and time-zones, EC partners with regional and Global Business Line project teams to provide technical expertise, accelerate delivery and keep AECOM competitive in the industry. With a team of over 3000 technical professionals located across nine countries and remote technical anchors, EC teams are trusted to deliver high-quality, specialist services that help to fill capability gaps, resourcing needs and technical constraints on projects of all scopes and sizes. Start here. Grow here. Job Description We are seeking highly organized and detail-oriented Contract Administrator to join our Enterprise Capabilities (EC) contracts management team. This role plays an integrative function in supporting the start-to-end contract lifecycle for internal project delivery engagements, with a specific focus on intercompany workshare agreements. The ideal candidate will work closely with internal EC and DCS stakeholders across various geographical locations to ensure timely and accurate execution of agreement documentation that underpins EC’s global delivery model. Here is what you will do: Liaise with EC partners to capture and validate pipeline project opportunities requiring intercompany collaboration. Engage with EC and DCS Project Managers (PMs) and Design Managers (DMs) to gather scope, schedule, cost, resource allocation, and change order information relevant to each engagement. Initiate and complete intake forms in the Contract Lifecycle Management (CLM) system for all EC-supported engagements (projects and programs). Draft and process intercompany agreements, in alignment with AECOM’s internal contracting protocols. Route contracts for internal review and timely approval, ensuring adherence to required signatory and governance processes. Monitor contract lifecycle timelines and proactively identify potential triggers for change orders, renewal, or scope adjustments. Support process improvement initiatives and contribute to knowledge sharing within the team. Perform additional administrative or contractual tasks as required. Here’s what we’re looking for: 2–6 years of experience in contract administration, preferably within a multinational or project-driven environment. Prior experience supporting engineering, architecture, or infrastructure project teams. Familiarity with intercompany or internal shared services contracting processes is an advantage. Working knowledge of CLM tools and experience navigating digital workflows will be advantage. Attention to detail and ability to manage multiple agreements concurrently. Excellent communication and interpersonal skills, with the ability to work across time zones and functions. Proficient in English Proficiency in Microsoft Office (Word, Excel, Outlook) Qualifications A diploma / Btech* Law, Business Administration, Contract Management, or related field. Formation Profesional (FP). Professional Education in Contracts Additional Information At AECOM, you will have freedom to grow in a world of opportunity At AECOM, our Freedom to Grow philosophy supports flexibility and balance to help our people thrive. As part of this approach, we ask all hybrid employees to work from an AECOM office at least three days per week, About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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Responsibilities

The Contract Administrator will support the end-to-end contract lifecycle for internal project delivery engagements, focusing on intercompany workshare agreements. This role involves liaising with partners, gathering project information, drafting agreements, and ensuring timely approvals.