Contract Administrator / AR Clerk at Packwell Inc

La Porte, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Mar, 26

Salary

0.0

Posted On

31 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Administration, Accounts Receivable, Accounts Payable, Attention to Detail, Analytical Skills, Problem-Solving, Organizational Skills, Time Management, Communication Skills, Accounting Software, ERP Systems, Microsoft Excel, Microsoft Office Suite

Industry

Industrial Machinery Manufacturing

Description

Description Contract Administration: Maintain and monitor all commercial contracts to ensure they remain current and compliant with company standards and regulatory requirements Review contract terms, rates, and renewal dates, proactively flagging contracts requiring updates or renegotiation Accurately enter and update contract rates and terms in the company's financial system Verify that invoices generated align with contract terms, rates, and deliverables before recommending for approval Coordinate with internal departments and external vendors to resolve contract discrepancies or issues Maintain organized contract files and documentation, both physical and electronic Prepare reports on contract status, upcoming renewals, and rate changes as needed Accounts Receivable: Process and post customer payments and maintain accurate accounts receivable records Generate and distribute invoices to customers in accordance with contract terms and billing schedules Monitor accounts receivable aging reports and follow up on overdue accounts Reconcile customer accounts and resolve billing disputes or discrepancies Communicate with customers regarding payment status, invoice questions, and account issues Prepare periodic AR reports for management review Accounts Payable Support: Perform three-way matching of purchase orders, receiving documents, and vendor invoices to ensure accuracy before payment processing Identify and resolve discrepancies in pricing, quantities, or terms during the matching process Coordinate with purchasing and receiving departments to obtain necessary documentation Support the accounts payable team with invoice processing and vendor communications as needed Requirements Qualifications: Minimum 2-3 years of experience in contract administration, accounts receivable, or accounts payable Strong understanding of commercial contracts and billing processes Proficiency with accounting software and ERP systems Advanced skills in Microsoft Excel and Office Suite Exceptional attention to detail and accuracy Strong analytical and problem-solving abilities Excellent organizational and time management skills Effective written and verbal communication skills Ability to work independently and manage multiple priorities simultaneously High level of integrity and ability to handle confidential information

Responsibilities

The role involves maintaining and monitoring commercial contracts, ensuring compliance, and processing accounts receivable. Additionally, the position includes supporting accounts payable through invoice processing and vendor communications.