Contract Administrator at Arcadis

Ottawa, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

12 Mar, 26

Salary

75000.0

Posted On

12 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Civil Engineering, Contract Administration, Project Coordination, MS Office Suite, Attention to Detail, Professional Communication, Data Entry, Filing, Health and Safety, Tender Documents, Invoices, Letters of Credit, Bluebeam, CAD, Administrative Duties, Equipment Coordination

Industry

Professional Services

Description

As an Arcadian, you already help us deliver world leading sustainable design, engineering, and consultancy solutions for natural and built assets. You are part of our global business comprising 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can continue to solve the world's most complex challenges and deliver more impact together. Role description: Arcadis is currently seeking a Contract Administrator to assist the Civil Engineering team with operational and administrative activities with respect to project coordination, operation and delivery. This position is based in Ottawa, Ontario. This role sits within our global business area Places. We work with our clients around the world to create, support, and enhance smart, safe and sustainable places where people live, work, learn and thrive. Places impact on the quality of people's lives. Whether new homes, shops, workplaces, schools and hospitals, manufacturing, research and development facilities, or data and distribution centers. People and communities thrive when the spaces in which they live, work, move and play are designed and managed in a way that best meets their needs. Role accountabilities: As a Contract Administrator, you'll play a key role in supporting project coordination and delivery. Your responsibilities will include: Preparing, issuing, and managing tender documents Organizing and maintaining contract records and documentation Coordinating with internal teams and external stakeholders on contract-related matters Preparing, entering, tracking, and reducing letters of credit Supporting project close-out activities Handling invoices and ensuring proper distribution to clients Supporting health and safety plan preparation and equipment coordination Performing general administrative duties (data entry, correspondence, filing) Assisting with general office-related administrative activities as part of the local admin team Qualifications & Experience: Degree or diploma in Civil Engineering (required) Minimum of 2 years of administration experience, or a combination of education and relevant experience Experience in contract administration or project coordination (asset) Proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint) Post-secondary education in project management or administration (asset) Understanding of project management concepts Strong attention to detail and accuracy in processing files and records Professional communication skills across all organizational levels Bluebeam/ CAD an asset Valid driver's license and access to a personal vehicle (required) Continue your career journey as an Arcadian. We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You do meaningful work, and no matter where your next role in Arcadis takes you, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark; on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. The salary range for this position is $65,000 - $75,000. The base salary represents Arcadis' hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.

Responsibilities

As a Contract Administrator, you'll support project coordination and delivery by preparing and managing tender documents, organizing contract records, and coordinating with stakeholders. You will also handle invoices, support project close-out activities, and perform general administrative duties.