ABOUT THE BUSINESS

Clean Vibes is operated providing cleaning services and waste management focus on sustainable events all over Australia by handling your resources in an efficient and responsible way.
We provide first class cleaning and facility management services to events, venues, festivals, the hospitality industry & remote locations. Since establishing Clean Vibes, we have been diverting waste and resources from landfill for several clients from a diverse spread of industries including but not exclusively, councils, events, festivals, and business’s, thus ensuring that we play an integral and crucial part in the leap towards minimising the impact on the environment from landfill.
Clean Vibes is currently recruiting an experienced Contract Administrator to join our dynamic and supportive team of professionals in our Melton office.

REQUIRED SKILLS AND QUALIFICATIONS:

· Minimum of 2 years of experience in contract administration or a related field
· In-depth knowledge of contracts, regulations, and principles pertaining to service agreements activities
· Strong negotiation and communication skills, with the ability to effectively interact with auditors and stakeholders.
· Excellent attention to detail and analytical abilities.
· Proficiency in contract management software and MS Office Suite.
· Ability to work independently and manage multiple contracts simultaneously.
· Strong organizational and time management skills.
· Problem-solving and decision-making capabilities.
· High level of integrity and ethical conduct.

THE ROLE

As a Contract Administrator, your primary responsibility will be to manage and oversee all contractual agreements and processes within our organization. Your role will involve ensuring compliance with contractual terms, coordinating audit activities, and resolving any contract-related issues that may arise.

JOB TASKS AND RESPONSIBILITIES:

· Administer and manage contracts pertaining to (but not limited to) long/short term cleaning contracts, insurance, suppliers, staff and subcontractors, including drafting, reviewing, and negotiating contract terms and conditions.
· Ensure compliance with contractual requirements and obligations specific to company processes.
· Coordinate and schedule auditing activities, including arranging meetings, gathering necessary documentation, and liaising with internal and external stakeholders.
· Monitor and track contracts and invoices, deliverables, milestones, and deadlines, and provide regular updates to relevant parties.
· Collaborate with auditors, internal teams, and stakeholders to ensure effective contract management and smooth execution of all service processes.
· Identify and mitigate risks associated with contracts and propose solutions to minimize potential liabilities.
· Resolve any disputes or issues arising from cleaning contracts, including claims and variations and service agreements.
· Maintain accurate and up-to-date contract documentation and records.
· Conduct regular contract reviews and audits to assess performance, identify areas for improvement, and implement necessary changes.
· Stay updated on relevant contract agreement regulations, standards, and industry best practices related to contract administration.