Contract Administrator at Downer Group

Invercargill City, Southland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

16 Jul, 26

Salary

0.0

Posted On

17 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract administration, Financial administration, Data entry, Database management, Invoicing, Claims processing, Job costing, Reporting, Microsoft Office, Excel, SharePoint, Time management, Communication, Stakeholder management, Attention to detail, Process improvement

Industry

Civil Engineering

Description

Te kōwhiringa | The Opportunity As our Contract Administrator based in Invercargill, you’ll play a key role in supporting the successful delivery of our operations and maintenance contracts. You’ll sit at the heart of the contract, ensuring administrative processes, systems, and financial workflows run smoothly and accurately. From managing purchase orders and subcontractor administration to preparing invoices, claims, and reports, your work will directly support operational teams and help meet client expectations. You’ll maintain and manage contract data systems, ensuring information is accurate, up to date, and delivered to the right people at the right time. You’ll monitor work in progress (WIP), track job progress, and follow up on outstanding claims and invoices—helping keep everything on schedule and compliant. Working closely with the Contract Manager and Senior Contract Administrator, you’ll also contribute to continuous improvement of systems and processes, ensuring all administrative functions are delivered to a consistently high standard. This is a role for someone who thrives on structure, accuracy, and being a reliable support behind a high-performing team. Mōu koe | About You You’re organised, detail-focused, and proactive, with a strong ability to keep things moving and under control. You bring: * Experience in administration, ideally within infrastructure, construction, or services * Strong numerical skills and understanding of job costing principles * Confidence managing data, systems, and reporting requirements * Experience with invoicing, claims, or financial administration * Excellent time management and ability to meet deadlines * Strong communication skills and ability to work with internal and external stakeholders * High attention to detail and commitment to accuracy * A proactive approach and willingness to improve systems and processes You’re also: * Comfortable using Microsoft Office (Excel, Word, PowerPoint, SharePoint) * Systems-savvy with experience in data entry and database management Ko wai mātou | Our Organisation Downer's Energy & Utilities business unit is an integrated Trans-Tasman team, providing services and solutions that connect communities to essential networks and infrastructure. We design, build, operate and maintain today’s critical assets and networks, delivering complete services across the water, electricity, gas, telecommunications, industrial and power generation sectors. Our people are at the heart of our success. Downer Group is an employer that acknowledges and embraces the importance of our people’s diverse experiences, talents and cultures. As an inclusive employer, we welcome applications from everyone. Me pēhea ki te tono | How to apply Please submit your application online via the advertisement, email applications will not be accepted.

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Responsibilities

The Contract Administrator supports operational and maintenance contracts by managing financial workflows, purchase orders, and subcontractor administration. They are responsible for maintaining accurate contract data systems and ensuring all administrative processes meet high standards of compliance and efficiency.