Contract Administrator at Downer Group

Dunedin, Otago, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

27 Aug, 26

Salary

0.0

Posted On

29 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Coordination, Invoicing, Purchase Orders, Data Entry, Subcontractor Administration, Project Documentation, Microsoft Excel, Microsoft Word, Microsoft Outlook, SharePoint, Time Management, Communication, Reporting, Month-end Processes, Meeting Minutes

Industry

Civil Engineering

Description

Te kōwhiringa | The Opportunity As our Project Support Administrator based in Dunedin, you’ll provide administration and coordination support to help our Construction teams deliver projects successfully. Working closely with operational teams, you’ll assist with a range of day-to-day tasks including purchase orders, invoices, timesheets, filing, data entry, subcontractor administration, and maintaining project documentation and records. You’ll help ensure information is accurate, organised, and up to date across our systems and SharePoint. You’ll also support project and contract setup, assist with reporting and month-end processes, coordinate documentation, and provide wider team support through meeting minutes, training coordination, and general administration tasks. This is a part-time position working 20 hours per week, with flexibility around hours for the right candidate. The role could suit someone new or returning to the workforce, looking for school-friendly hours, or seeking a flexible opportunity to build on their administration experience. We welcome applicants from a variety of backgrounds, including those with transferable skills or looking to grow their experience in a supportive team environment. This role suits someone who is organised, reliable, detail-focused, and enjoys supporting a busy team in a practical and hands-on role. Mōu koe | About You You’re organised, proactive, and comfortable managing a variety of tasks while maintaining accuracy and attention to detail. You may bring: * Administration, office support, coordination, or customer service experience * Experience with invoicing, purchase orders, data entry, filing, or general administration tasks * Strong organisational and time management skills * Confidence using systems, managing documentation, and keeping records up to date * Strong communication skills and a collaborative approach * High attention to detail and willingness to learn You’re also: * Proficient in Microsoft Office including Excel, Word, and Outlook * Comfortable learning new systems and processes * Able to work independently while supporting a wider team Ko wai mātou | Our Organisation Downer's Energy & Utilities business unit is an integrated Trans-Tasman team, providing services and solutions that connect communities to essential networks and infrastructure. We design, build, operate and maintain today’s critical assets and networks, delivering complete services across the water, electricity, gas, telecommunications, industrial and power generation sectors. Our people are at the heart of our success. Downer Group is an employer that acknowledges and embraces the importance of our people’s diverse experiences, talents and cultures. As an inclusive employer, we welcome applications from everyone. Me pēhea ki te tono | How to apply Please submit your application online via the advertisement, email applications will not be accepted.

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Responsibilities

Provide administrative and coordination support to construction teams, including managing purchase orders, invoices, and project documentation. Assist with reporting, month-end processes, and general team support such as meeting minutes and training coordination.