Contract Administrator at Downer Group

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

04 Aug, 26

Salary

0.0

Posted On

06 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Administration, Financial Administration, Microsoft Office, ERP Systems, Stakeholder Engagement, Data Integrity, Time Management, Organizational Skills, Communication, Problem Solving, Record Keeping, Invoicing

Industry

Civil Engineering

Description

Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer: * Free access to Marram health care benefits and discounted holiday homes * Enjoy career development opportunities, including leadership programs like Thrive and Own Career. * Be part of a culture that values safety, integrity, and excellence in everything we do. * A values-driven organisation with genuine diversity commitments * Opportunities to shape nation‑wide initiatives and deliver meaningful, measurable social impact. Te kōwhiringa | The Opportunity We are seeking a highly organised and proactive Contract Administrator to join our Business Support Hub. Working closely with the local management and operational teams, you will play a key role in delivering high-quality contract administration and business support across multiple local contracts. This role is critical to ensuring accurate financial administration, strong data integrity, and efficient business processes, while providing excellent service to both internal and external stakeholders. Key responsibilities: Contract & Financial Administration * Supporting local contracts with end-to-end contract administration * Ensuring month-end processes are completed accurately and on time (journals, accruals, purchase orders, invoicing, cash sales) * Processing subcontractor claims and supplier invoices in line with required timelines * Maintaining accurate reporting and providing timely information to management * Managing contract documentation and record-keeping (electronic and physical) * Supporting teams to effectively use Microsoft platforms and internal systems (e.g. RAMM, JD Edwards or similar ERP) Business & Operational Support * Providing general administrative support to operational and leadership teams * Preparing and circulating meeting minutes, communications, and public notifications * Supporting onboarding activities for new hires * Assisting with data entry, stock setup, and EDJR requirements * Attending contract meetings and toolbox talks with frontline teams Customer Service * Delivering friendly, professional service to internal and external customers * Coordinating meetings, training rooms, catering, and general office support Culture, Safety & Sustainability * Role-modelling company values and contributing positively to team culture * Actively supporting Zero Harm and sustainability objectives * Ensuring safety, compliance, and environmental considerations are embedded in all activities Nga pūkenga matua | Important Skills You’ll be a detail-oriented administrator who enjoys working in a fast-paced, collaborative environment. To be successful in this role you will have: Experience & Skills * Proven experience providing high-quality business or contract administration support * Strong proficiency in Microsoft Office * Exposure to large ERP systems (e.g. JD Edwards) – desirable * Excellent organisational skills with strong attention to detail * Ability to manage competing priorities and meet deadlines Personal Attributes * Strong communication and stakeholder engagement skills * A proactive, solutions-focused mindset * Resilience and the ability to perform well under pressure * A collaborative approach and commitment to building positive team culture Other * Current NZ Driver Licence (preferred) Ko wai mātou | Our Organisation Want to know more about what it is like to work at Downer? Then head to our People Site here! [https://people.downergroup.co.nz/join-our-transport-team/] Me pēhea ki te tono | How to apply If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is 731889. Applications will be reviewed as they are received and the role may close earlier if the right applicant is found. We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team. At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities. Downer’s Transport & Infrastructure business manages and maintains road networks across Australia and New Zealand, with civil and commercial construction in New Zealand. We are an integrated trans-Tasman team with a leading portfolio of products and services. By sharing our capabilities and insights across our regions we achieve the best technical solutions for our customers’ challenges, and for our communities.

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Responsibilities

The role involves managing end-to-end contract administration, including financial processes like invoicing, accruals, and subcontractor claims. Additionally, it provides operational support through meeting coordination, onboarding assistance, and general administrative tasks for leadership teams.