Contract Administrator at Downer Group

Tauranga, Bay of Plenty, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

14 Sep, 26

Salary

0.0

Posted On

16 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Administration, Financial Reconciliation, Invoicing, Purchase Order Management, Data Entry, Database Management, Reporting, Microsoft Excel, ERP Systems, Time Management, Written Communication, Verbal Communication, Claims Processing, Project Support, Office Coordination, Stakeholder Management

Industry

Civil Engineering

Description

Te kōwhiringa | The Opportunity As our Water Contract Administrator based in Tauranga, you'll provide administration and contract support to help our Tauranga/Western Bay 3 Waters team deliver quality outcomes for our clients and communities. Working closely with operational teams, you'll play a key role in supporting the day-to-day administration of the contract. This includes processing claims and invoicing, managing purchase orders and payments, maintaining contract documentation and registers, processing timesheets and plant entries, and ensuring costs are accurately allocated within our systems. You'll assist with month-end activities including accruals, work-in-progress reporting, invoicing, claims management, and financial reconciliation. You'll also support reporting requirements through internal systems and Power BI, maintain project databases, coordinate training records, and provide general administration support to team members. This role requires someone who enjoys working across a variety of tasks, has strong attention to detail, and can manage competing priorities while maintaining high levels of accuracy. You'll be an important link between operational staff, suppliers, subcontractors, clients, and internal stakeholders, helping ensure information is up to date and processes run smoothly. Mōu koe | About You You're organised, proactive, and comfortable working in a fast-paced environment where accuracy and strong communication are essential. You may bring: * Previous administration, contract administration, project support, or office coordination experience * Experience processing invoices, purchase orders, claims, timesheets, and financial documentation * Strong data entry and database management skills * Experience working with business systems such as JDE, Microsoft Dynamics, or similar ERP systems * Strong organisational and time management skills with the ability to meet deadlines * Excellent written and verbal communication skills * Experience preparing reports and maintaining accurate records and documentation You're also: * A collaborative team player who enjoys supporting operational teams * Highly organised, methodical, and detail-focused * Proficient in Microsoft Office, including Excel, Word, and Outlook * Comfortable learning new systems and processes * Able to work independently while managing multiple priorities * Committed to maintaining safe work practices and supporting a Zero Harm culture Ko wai mātou | Our Organisation Downer's Energy & Utilities business unit is an integrated Trans-Tasman team, providing services and solutions that connect communities to essential networks and infrastructure. We design, build, operate and maintain today’s critical assets and networks, delivering complete services across the water, electricity, gas, telecommunications, industrial and power generation sectors. Our people are at the heart of our success. Downer Group is an employer that acknowledges and embraces the importance of our people’s diverse experiences, talents and cultures. As an inclusive employer, we welcome applications from everyone. Me pēhea ki te tono | How to apply Please submit your application online via the advertisement, email applications will not be accepted.

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Responsibilities

Provide administrative and contract support for the Water team, including processing claims, invoicing, and managing purchase orders. Assist with month-end financial activities, reporting via Power BI, and maintaining project databases.