Contract Administrator III at DVJ Consulting Engineers

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Oct, 26

Salary

0.0

Posted On

17 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement Management, Contract Administration, Competitive Bidding, Project Management, Compliance Auditing, Microsoft Excel, Microsoft Word, Adobe Acrobat, Written Communication, Verbal Communication, Reporting and Tracking, Quality Control

Industry

Construction

Description

Position Description: As part of the Project Management Office (PMO) Contracts Team, responsibilities may include any of the following: • Coordination with project management personnel at the District, PMO, College Project Teams, or Colleges to develop and prepare procurement packages for the selection of general contractors, design-build entities, and professional services providers (i.e. architects, engineers, inspectors). • Management of a variety of competitive bidding/selection processes for construction and/or professional services, from planning through award including direct responsibility for all administrative functions (i.e preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, contract documents). • Based on workload and department resources, at the sole discretion of the department supervisor, a variety of tasks and responsibilities may be assigned and or change over time to best serve the needs of the District. • Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this role. • Reporting, tracking, and quality control for assigned procurements processes. • Responsibility for multiple concurrent procurement processes with various stakeholders. • This is a heavily administrative role with minimal administrative support. • This role requires a high level of attention to detail and compliance under the scrutiny of consistent audits both internal and external. • Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District policy. Minimum Required Qualifications: • Minimum of 5 years of relevant experience to the position description. • Bachelor’s degree (relevant field preference above others). Additional four years qualifying experience in excess to the minimum stated above may be substituted for the required education. • Knowledgeable of standard contract terms and conditions for design, construction, and other related services. • Proficient with Microsoft Excel, Word, and Adobe Acrobat. • Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity. • Must be detail-oriented and organized. • Must be a fast learner and logical thinker. • Must be focused on quality and accuracy. • Excellent communications skills, both written and verbal. • Ability to accurately track and report status when managing concurrently running projects. Preferred Qualifications: • Experience with higher education capital improvement projects • Knowledge of California Public Contract Code • Knowledge of California Community College Code • Experience with an electronic bidding software (i.e. PlanetBids) • Experience with alternate project delivery methods such as Design-Build • Experience with project management software (i.e. Proliance, Trimble)

Responsibilities

Coordinate and manage procurement packages and competitive bidding processes for construction and professional services. Ensure strict adherence to policies and laws while tracking multiple concurrent procurement projects.