SUMMARY:

Manages controls and coordinates contract process standardization across the organization for IM. Responsible for establishing system standards with regards to contract database management in accordance with legal, accounting and risk requirements. Manages system wide contract database and responsible for user administration functions across the enterprise. Leads and manages the contract administrator resource group with representatives from all business units. Develops bid packages and request for proposals (RFPs) for Information Management Department. Coordinates with purchasing department to insure adherence to GPO (group purchasing organization) requirements as appropriate.

Responsibilities:

• Provide system leadership for contracts administration processes, compliance and database functions.
• Establish and maintain system standards for contract processing
• Maintain centralized contract database
• Perform user administration functions.
• Develop and leads system level resource group to align practices among business unit contract administrators.
• Organize, maintain and electronically track all contracts and related documents within the Information Management department. Assists and trains business units in standard contract processes and procedures.
• Audit of business unit contract processes to assure compliance with system standards.
• Assist in contract development, administration, tracking and analysis.
• Works closely with purchasing department and GPO to ensure compliance with system level purchasing agreements.
• Alerts business unit owners as to upcoming termination dates and coordinates contract renewal process.
• Using excellent customer service skills, establishes and maintains effective working relationships with all corporate and local business units
• Demonstrates strong communication and human relationship skills. Acts as liaison for management, with direction, with contacts internal and external to the CHRISTUS Health organization.
• Assists the Information Management department in developing and preparing requests for proposals (RFPs), providing summaries and documentation of the responses to the appropriate business leaders.
• Works with Grant department to standardize and draft language for grant submittals related to technology initiatives
• performs other duties and special projects as assigned by management.

Requirements:

• Bachelor’s Degree
• 1–3 years of experience

Work Schedule:
8AM - 5PM Monday-Friday

• Provide system leadership for contracts administration processes, compliance and database functions.
• Establish and maintain system standards for contract processing
• Maintain centralized contract database
• Perform user administration functions.
• Develop and leads system level resource group to align practices among business unit contract administrators.
• Organize, maintain and electronically track all contracts and related documents within the Information Management department. Assists and trains business units in standard contract processes and procedures.
• Audit of business unit contract processes to assure compliance with system standards.
• Assist in contract development, administration, tracking and analysis.
• Works closely with purchasing department and GPO to ensure compliance with system level purchasing agreements.
• Alerts business unit owners as to upcoming termination dates and coordinates contract renewal process.
• Using excellent customer service skills, establishes and maintains effective working relationships with all corporate and local business units
• Demonstrates strong communication and human relationship skills. Acts as liaison for management, with direction, with contacts internal and external to the CHRISTUS Health organization.
• Assists the Information Management department in developing and preparing requests for proposals (RFPs), providing summaries and documentation of the responses to the appropriate business leaders.
• Works with Grant department to standardize and draft language for grant submittals related to technology initiatives
• performs other duties and special projects as assigned by management