Contract Administrator IV at Aecom USA

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Dec, 25

Salary

0.0

Posted On

24 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

California State Grants, School Facility Regulations, Grant Application Management, Expense Reporting, Collaboration, Record Keeping, Data Requirements, Communication, Financial Software, Project Management, Research Skills, Analytical Skills, Problem-Solving Skills, Excel, Spreadsheet Experience

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the worlds most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description AECOM is seeking a Contract Administrator IV to be based in San Diego, CA. We are seeking a knowledgeable and detail-oriented California State Grants Specialist with experience California state funding programs. The ideal candidate will have strong knowledge of school facility regulations and a demonstrated ability to manage the grant application and reporting process from start to finish. Key Responsibilities: Research and interpret California State regulations related to school facility funding. Identify and evaluate available funding opportunities. Prepare and submit accurate grant applications and all related documentation. Prepare and/or support preparation of expense reports for auditors. Collaborate with internal teams, attorneys, CPAs, and administrative agencies to gather required information. Maintain organized records of all grant-related materials. Work with IT staff to define data requirements and support grant tracking systems. Communicate clearly and effectively across departments to ensure compliance with funding guidelines. Understanding of financial and project management software systems. Familiarity with OPSC and CDE online systems. Knowledge of eligibility establishment and update. Analyze problems and propose solutions related to funding and regulatory requirements. Job Duties: Coordinates and provides review, administration and/or compliance activities for industrial, commercial and/or government (federal, state and local) as listed above for complex contracts that may require more coordination with multiple entities, requiring further legal reviews, etc. Works under limited supervision. May provide guidance to level I and II contract administrators. • Responsible for setting own project deadlines. May assist in the negotiation of terms and conditions with clients. May provide recommendations regarding outsourcing requirements. This position may serve as team lead and subject matter expert. Qualifications Minimum Requirements: BA/BS + 6 Years of relevant experience or demonstrated equivalency of experience and/or education Preferred Qualifications: Minimum 5 years of experience with California state funding programs. Deep understanding of public school facility program regulations and public construction requirements. Strong research, analytical, and problem-solving skills. Familiarity with coding concepts and database structures. Excellent written and verbal communication skills. Highly organized and detail oriented. Solid excel and spreadsheet experience Additional Information Sponsorship and relocation are not available for this role About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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Responsibilities

The Contract Administrator IV will research and interpret California State regulations related to school facility funding and prepare and submit accurate grant applications. The role involves collaborating with various internal teams and maintaining organized records of all grant-related materials.