ABOUT US:

The Lewis Group of Companies is one of the nation’s largest privately held real estate development firms. With over 70 years of experience, we’re committed to creating thriving communities. We value honesty, long-term relationships, and high-quality standards that benefit our employees, residents, and the broader communities we serve.

EXPERIENCE FOR SUCCESS:

• 1-2+ years of experience in contract administration, vendor management, or a related field (property management or real estate industry experience preferred)
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Understanding of contract tracking systems, spreadsheets, and document management
• Excellent communication skills for collaborating across departments and with external vendors with attention to detail and commitment to compliance and accuracy
• Experience with JDE and Bottomline is a plus

• Prepare and process contracts, work agreements, change orders, and related documentation for residential property management projects
• Support Accounts Payable by processing vendor invoices in JDE and Bottomline
• Attend bid walks and capital walks with Directors and vendors to align expectations and best practices
• Set up and manage vendor records, ensuring all licensing, insurance, and compliance requirements are current
• Maintain a centralized contract management system to track key dates, renewals, and compliance obligations
• Review contract terms to ensure alignment with company goals and mitigate risk
• Coordinate contract modifications, extensions, and terminations as needed
• Monitor contract performance, address non-compliance issues, and track project deliverables
• Communicate with team members to confirm work completion before payment
• Partner with the insurance department to maintain accurate vendor certificates, endorsements, and master agreements
• Keep accurate status logs, spreadsheets, and orderly vendor files for easy reference
• Assist with departmental administrative functions and identify process improvement opportunities