Contract Administrator/Office Manager - Hybrid at Goldstone Partners, Inc.

Denver, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

01 May, 26

Salary

95000.0

Posted On

31 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Accounting, Contract Administration, AIA Contracts, RFP Coordination, Invoicing, Job Cost Reporting, QuickBooks Enterprise, Microsoft Word, Microsoft Excel, Adobe, Construction Processes, Contract Workflows, Financial Reporting, Organizational Skills, Communication Skills, Decision Making, Customer Service

Industry

Staffing and Recruiting

Description

Company Description We are a well-established Colorado-based general contractor specializing in commercial and multi-family remodeling projects. Known for our hands-on approach and long-standing client relationships, our team delivers complex work with a strong focus on accountability, quality, and operational discipline. As a small, experienced firm, we value people who take ownership, stay organized, and can comfortably manage both financial and contractual responsibilities in a fast-moving environment. This is an organization where your work is visible, your judgment is trusted, and your impact is felt across every project. Job Description We Value: Collaboration, Creativity, Accountability You are the key component and operational hub of our growing firm! Your focus is project accounting and contract administration, with a strong supporting role in RFPs, bids, and internal coordination. You have 5-7 years of progressive experience in the construction industry, where you worked closely with project managers and leadership to ensure financial accuracy, contract compliance, and smooth execution from bid through close-out. You’re organized, detail-driven, and comfortable making independent decisions to keep the project moving. We are a small but mighty team. If you’re up for a challenge where your meaningful work will make an impact every day, let’s chat! You Value: Organization, Efficiency and Passion Spend your days: Owning project accounting and contract administration from bid through close-out, including AIA contracts, RFP/RFI coordination, project invoicing, and monthly close activities Preparing, reviewing, and maintaining AIA contracts, subcontracts, change orders, lien waivers, and complete contract files Coordinating RFIs and RFPs, tracking deadlines, and ensuring timely responses and submissions Processing project invoicing, tracking and managing retainage, and supporting accurate billing – including supporting monthly close activities, reconciliations, and job cost reporting Overseeing office operations, supplies, and vendor relationships – supporting field and office personnel Partnering with project managers to ensure accurate job setup, cost allocation, and financial visibility Jumping in to help wherever you can to maintain an effective organization where everyone can focus on their strengths! Qualifications Show us your: BS/BA in accounting, finance, or business administration, and 5+ years of progressively responsible experience as an office manager in a construction firm with accounting responsibilities Technically savvy with a superior command of QuickBooks Enterprise, Microsoft Word, Excel, and Adobe Strong working knowledge of construction processes, AIA documents, job costing, contract workflows, and construction accounting Direct experience with accounting operations, including A/R, A/P, reconciliations, invoicing, managing contracts, licensing, and financial reporting Excellent communicator who understands that active listening is part of good communication Exceptional organizational skills – you consistently anticipate what's happening next and always have a backup plan Ability to work gracefully in a fast-paced environment requiring managing multiple projects with independent decision-making An innate sense for quality service, always responding in a timely and professional manner to all stakeholders Additional Information You'll enjoy: Salary $85,000 - $95,000 and a full suite of benefits Hybrid work environment An incredibly committed team of professionals to hang out with Goldstone Partners is helping this unique firm grow and we are looking for a gifted pro to join us. Applications welcomed from US Citizens and Green Card holders only. Compensation: USD85000 - USD95000 - yearly

Responsibilities

The role involves owning project accounting and contract administration from bid through close-out, including managing AIA contracts and project invoicing. Additionally, the position requires overseeing office operations and supporting project managers to ensure financial accuracy and compliance.