Thank you for considering job opportunities within Singer. Please note that the overall needs of Singer will be taken into consideration when it comes to selecting the right candidate for a vacant position. Singer will attempt to hire and/or promote from within when current employees possess similar qualifications to external candidates.
As a Contract Administrator at Singer, one of the nation’s leading foodservice equipment and supply dealers, you will play a vital role in supporting contract execution, order fulfillment, and project delivery across a wide range of commercial kitchen and foodservice projects. You will act as the key liaison between internal departments, vendors, and customers to ensure that contracts are accurately reviewed, entered, and managed through their entire lifecycle.
This role requires strong organizational skills, attention to detail, and a working knowledge of ERP systems, foodservice equipment terminology, and contract documents such as AIA forms. You’ll collaborate closely with project managers, sales teams, accounting, and logistics personnel to ensure all contract obligations are met—from order processing and documentation to payment requests and submittals.

MINIMUM QUALIFICATIONS

• Excellent organizational skills with the ability to manage multiple contracts and deadlines simultaneously.
• High attention to detail when reviewing contracts, tracking orders, and updating project documentation.
• Ability to interpret and apply terms from project contracts to operational and financial processes.
• Strong written and verbal communication skills for interacting with customers, vendors, internal teams, and external contractors.
• Professional email and document formatting skills, with a focus on clarity and accuracy.
• Ability to work collaboratively across departments (sales, project management, accounting, logistics) in a fast-paced, team-oriented environment.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.

Preferred Skills & Abilities (Not Required)

• Strong understanding of foodservice equipment and related industry terminology, including commercial kitchen layouts, manufacturer specifications, and bid documents.
• Proficiency with ERP systems (e.g., Epicor P21) for order processing, data entry, and inventory tracking.
• Working knowledge of AutoQuotes (AQ) software and pricing structures is highly preferred.
• Familiarity with AIA contract documents, lien waivers, insurance requirements, and other construction-related documentation.

Singer Equipment Company, Inc. is an equal employment opportunity, affirmative action employer.
Alternative methods of applying for employment are available to individuals unable to submit an application because of a disability. You may contact 610-387-6540 between 9:00 AM or 4:00 PM EST to discuss reasonable accommodations.
EOE/M/F/Disability/Ve

• Review customer contracts, including AIA documents and in-house agreements, to identify scope, timelines, payment terms, insurance requirements, and other key provisions.
• Ensure all contract documentation complies with company policies and project requirements.
• Maintain accurate and complete documentation, including insurance certificates, bonds, and compliance forms.
• Track and manage contract modifications, change orders, and other contractual updates throughout the project lifecycle.
• Maintain a detailed project log, including account numbers, project values, contractor/owner contacts, payment status, and job status.
• Assist in generating and submitting project submittal packages and coordinating drawing approvals.
• Accurately input, update, and maintain sales orders and related data in the ERP system (e.g., Epicor P21).
• Process and submit purchase orders to vendors and manufacturers; follow up on acknowledgments and anticipated ship dates.
• Distribute key project documents to internal team members, including purchase orders, order acknowledgments, invoices, and statements.
• Apply down payments, customer deposits, and credit memos to the appropriate sales orders.
• Process pay requests for contract jobs in coordination with accounting and project management teams.
• Work cross-functionally with sales, accounting, logistics, and project management to ensure alignment on contract requirements and deliverables.