SWEETS & BEVERAGES AUSTRALIA PTY LTD

Job title: Contract Administrator
Category: Contract Administration (Administration & Office Support)
Salary: $80,000 - $90,000 per year + Standard super
Employment Type: Full Time, 38 hours per week
Location: 12 Abbott Street Alphington VIC 3078

QUALIFICATIONS, SKILLS AND EXPERIENCE REQUIREMENTS:

1. Diploma or higher qualification in Law, Business, Project Management, Supply Chain Management, or a related field.
2. Minimum 1 year of relevant work experience, preferably within contract administration in a commercial environment.
3. Experience working in import/export, distribution, or retail sectors is highly regarded.
4. Good understanding of contract terms, commercial agreements, and risk management principles relevant to supply chain and vendor relationships.
5. Strong attention to detail, with excellent organizational and time management skills.
6. Clear and effective communication skills, capable of liaising confidently with internal teams and external partners.
7. Bilingual candidates encouraged to apply due to the multicultural and diverse supplier and client network.

ABOUT THE ROLE

We are seeking a detail-oriented and proactive Contract Administrator to join our growing team. The successful candidate will play a key role in managing contracts and agreements critical to our supply chain, procurement, and business partnerships. This role requires strong organizational skills, effective communication, and the ability to liaise across multiple departments and external partners to ensure contractual compliance and support operational efficiency. If you thrive in a dynamic import and distribution environment and have a passion for contract management, we want to hear from you!

TASKS & RESPONSIBILITIES:

1. Draft, review, and process contracts and agreements related to sales, procurement, supply chain, logistics, warehousing, and vendor partnerships.
2. Participate in negotiations of contract terms and conditions with suppliers, logistics providers, and other external partners, collaborating closely with internal teams such as procurement, warehouse, and finance.
3. Identify potential contractual risks and propose mitigation strategies to management to ensure smooth supply chain operations.
4. Ensure all contracts comply with relevant trade, import/export regulations, and legal requirements.
5. Maintain accurate, organized, and up-to-date contract documentation and records for easy retrieval and audit purposes.
6. Assist internal departments by interpreting contract terms, ensuring compliance with contractual obligations and timelines.
7. Prepare regular contract status reports, monitor contract deliverables, track key milestones, and highlight any issues or delays.
8. Coordinate contract close-out processes, ensuring completion of all required documentation and proper archiving.