Contract Administrator - Telecommunications at Ventia

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

06 Feb, 26

Salary

0.0

Posted On

08 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Management, Commercial Compliance, Subcontract Preparation, Negotiation, Supply Chain Management, KPI Tracking, Risk Management, Microsoft Excel, Sharepoint, JIRA, Legal Claims, Tendering, Process Implementation, Collaboration, Problem Solving, Communication

Industry

Facilities Services

Description

About the Role Ventia are seeking an experienced Contract Administrator within our Telecommunications team. This is a Permanent Full-time position based out of our Cremorne Street, Cremorne, VIC 3121 office, but we are open to applications for our Wetherhill Park, NSW or West End, QLD offices. Reporting to the Senior Contracts Administrator with oversight customer portfolios, this position has responsibility for the onboarding, commercial compliance and commercial management of our extensive national supply chain and supports client and supply chain commercial activities including notices, variations, claims and governance. This role may also support continuous improvement opportunities, pre-contract tendering, and general commercial and business activities. Other responsibilities include but not limited to: Timely and accurate on-boarding of supply chain, including subcontract preparation and execution, departure preparation and negotiations (within company framework), pricing setup, and compliance activities. Work collaboratively with operational teams to meet project demands, prepare scope and procurement strategy, and complete selection and assessment processes. Act as commercial representative with the supply chain to work through commercial matters Maintain a compliant supply chain including contract extensions, insurances, issuing of notices, variations, etc. Maintain commercial records and registers including notices, insurances, securities. Pre-emptive identification and resolution of compliance issues including SOPA, licensing and levies. Creation and implementation of processes, procedures and tools. Support the accurate and effective commercial and contract management of the contract / project up and down stream. KPI/SLA performance tracking and support mitigation strategy development and rollout Prepare, review, submit and monitor notices including variation / compliance / claims. Support the management and resolution of Defects, third party damages and complaints. Support in pre-contracts activities including contract reviews, risk management, pricing and compliance documentation preparation. Work collaboratively with the wider support team, business, VisRes, corporate legal and commercial teams to achieve outcomes. About You To be successful in this role, you will have a bachelor’s degree in engineering, Law, Business Management or similar with 3+ years’ experience working in commercial / legal / contracts administration, ideally in the Telecommunications industry. You will also possess: Working knowledge, ability to read and apply standard forms of subcontracts and mechanisms Proven commercial acumen: subcontract management / tendering, legal claims, administration, modelling, KPIs, profit improvement Intermediate / Advanced user of Microsoft suite (particularly MS Excel), Sharepoint and JIRA Negotiating and influencing to achieve desired outcomes Diversity Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, Māori and Pasifika people, LGTBQI+, Women, Veterans and spouses and people with disabilities. What We Offer You Not only do we offer a competitive salary and career growth, we have also partnered with reputable organisations to be able to offer discounts on Health Insurance, Banking (new home loans, credit cards, everyday bank accounts), flights & accommodation, car hire, car leasing and much more. How to apply Select "Apply Now" to submit your application. Accepting applications between October 13th September 2025 until closing date of 13th November 2025 Position Reference Number: 163752

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Responsibilities

The Contract Administrator will be responsible for onboarding, commercial compliance, and management of the national supply chain. This includes preparing contracts, maintaining records, and supporting commercial activities.