JOB DESCRIPTION

The Office of Fiscal Operations is DSS/HRA/DHS’s primary payments and accounting office, and the core responsibilities are carried out through the operations of the Bureau of Accounts Payable (BAP). As the Agency’s primary payment office, BAP issues authorized payments to service providers for services delivered to DSS/HRA/DHS clients, payments to vendors providing services to DSS/HRA/DHS and reimbursement to employees for business related out of pocket expenses incurred in the delivery of services.

The Office of Fiscal Operations is recruiting for one (1) Principal Administrative Associate II to function as the Contract Agency Finance Specialist, who will:

• Review and process programmatic submissions of DSP medical records, Fair Fares NYC, Fair Hearing, Home Care, out-of-pocket expenses, out of state transportation, third-party health insurance not limited to City Council discretionary funds, shelter for victims of domestic violence, grant diversion and wage subsidies, HASA, RTC, Lease Payments and Court-ordered burial assistance in accordance to the Comptroller’s directives, MOUs and internal policy and procedures within service-level agreements.
• Review and prepare miscellaneous contracts payments including intra-city payments to numerous and various programs.
• Process and monitor monthly invoices against the approved budget, expense report, encumbrances, and other fiscal documents.
• Perform weekly actions to ensure that New York City’s share of Medicaid funding is paid through the New York State MMIS system including performing calculations and spreadsheet analysis of payment amount.
• Respond to Human Service payment inquiries and resolving billing issues.
• Maintain liaison with HRA program offices and outside vendors to resolve issues concerning payments; perform research and analysis as necessary.
• Provide requested documentation to internal and external auditors for ongoing audits.
• Complete Assignments of special projects and related assignments as required.

Work Location: 4 World Trade Center, New York, NY
Hours/Schedule: 9 to 5

MINIMUM QUALIFICATIONS

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in “1” above; or
3. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in “1” above;
4. Education and/or experience equivalent to “1”, “2”, or “3” above. However, all candidates must possess the one year of administrative or supervisory experience as described in “1” above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in “1” above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

PREFERRED SKILLS

• Strong oral and written communication skills strong analytical, research, and organizational skills. - Knowledge of City rules and regulations regarding Human Resources procedures ability to interpret pay and leave labor agreements. - In-depth knowledge of city mainframe programs, such as HHS Accelerator, FMS, Finance.NET, Line Item Module. - Working Knowledge of MS Office which includes, MS Word and Excel - Excellent follow-through skills and the ability to anticipate and address business needs proactively. - Ability to work independently in an ever-changing work environment while handing multiple high-priority projects and assignments simultaneously, to shift fluidly among them, when necessary, towards creative problem solving - Exercise a high degree of professionalism and diplomacy in interactions with all levels of the organization.

Please refer the Job description for details