Contract - Billing Specialist at Aston Carter

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Dec, 25

Salary

26.0

Posted On

20 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Billing, Order Entry, Invoice Processing, EDI Knowledge, Microsoft Office, Excel, Attention to Detail, ERP Systems, Business Central, Customer Service Focus, Accounting Experience, Invoicing Expertise, Shipping Documentation, Financial Reporting, Discrepancy Resolution, Procurement Collaboration

Industry

Staffing and Recruiting

Description

Job Title: Customer Billing Specialist Responsibilities Carry out the daily invoicing process for customer orders and sales of raw materials and packaging to co-manufacturers. Process EDI 945s (Warehouse Shipping Advice) to confirm shipment completion. Collect necessary documents (e.g., BOLs), order information, and shipping/delivery status from 3PLs and customer support to complete invoicing and resolve discrepancies. Reconcile differences between ordered and shipped quantities before generating invoices. Ensure all pricing and discounts are correctly applied in the ERP system at the time of invoicing, reporting discrepancies as needed. Collaborate with the procurement team to validate PO information before billing co-manufacturers. Ensure successful invoice transmission through EDI platform, SPS Commerce, and via email from the ERP system. Adhere to timelines for invoicing completion to meet customer receipt, payment deadlines, and financial reporting accuracy. Validate customer and item setup in the ERP system to ensure billing accuracy, reporting errors promptly. Collaborate with the EDI team to monitor and troubleshoot electronic invoice submissions. Work with the finance team to investigate and resolve discrepancies in billing reports. Ensure month-end billing closure by partnering with customer support to update open orders and invoicing. Identify orders impacting monthly financial close and prepare summaries for the leadership team. Support audits by maintaining a tracking system for BOLs and PODs, and consolidate accurate documentation related to billing. Essential Skills 3+ years of experience in customer billing, order entry, or invoice processing (1-2 years with a BA degree). Invoicing and order entry expertise. Customer invoicing and EDI knowledge. Proficiency in Microsoft Office, particularly Excel. Strong attention to detail. Ability to manage customer orders/POs with 10-20 line items. Additional Skills & Qualifications Experience with ERP systems, particularly Business Central. Customer service focus. Accounting experience is beneficial, though the role is not strictly accounting. Work Environment The role follows a hybrid schedule, with Monday onsite and other days remote, working from 7am to 3:30pm. Equipment will be provided for remote work. This temporary role is expected to last until March 31st. Pay and Benefits The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Irvine,CA. Application Deadline This position is anticipated to close on Sep 29, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Billing Specialist is responsible for managing the daily invoicing process for customer orders and ensuring accurate billing through collaboration with various teams. This includes processing shipping confirmations, reconciling discrepancies, and adhering to invoicing timelines.