Contract Compliance Specialist at Ontario Northland

North Bay, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

27 Jun, 26

Salary

96356.0

Posted On

29 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Compliance, Project Planning, Project Monitoring, Reporting, Invoicing, Warranty Claims Management, Scope Monitoring, Cost Monitoring, Schedule Monitoring, Stakeholder Communication, Risk Management, Process Improvement, Performance Metrics Analysis, Microsoft Project, Visio, SharePoint

Industry

Rail Transportation

Description

POSITION: Contract Compliance Specialist REPORTS TO: Senior Project Manager Coach Projects DEPARTMENT: Remanufacturing and Repair Centre (RRC) LOCATION: North Bay REFERENCE: 390-32-27 SALARY: $81,900 - $96,356 WHO WE ARE: Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1200 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services. ACCOUNTABILITY STATEMENT: The Contract Compliance Specialist is responsible for supporting the Senior Project Manager by ensuring all RM and RRC projects are executed in full compliance with contractual requirements. This includes supporting project planning, monitoring, and reporting activities, as well as communicating project status to external customers. The role is accountable for ensuring third‑party work is accurately captured and invoiced, and for monitoring the impact of warranty claims on overall project status and performance. MAJOR DUTIES/ RESPONSIBILITIES: Support the Senior Project Manager in the initiation, planning, execution, and monitoring of refurbishment projects across RRC and RM. Ensure contract compliance through ongoing scope, cost, and schedule monitoring. Communicate effectively with project team members, including supervisors and cross‑functional stakeholders. Prepare and deliver regular project status reports, including risks, issues, and mitigation plans. Oversee and coordinate external customer warranty claims for all RRC and RM projects. Work collaboratively with customers, contractors, and internal teams to reduce the frequency and financial impact of warranty work. Partner with Supervisors and Continuous Improvement Specialists to support process improvements and operational effectiveness. Measure, analyze, and report on project performance metrics and milestones. Contribute to the achievement of departmental KPIs related to cost, quality, schedule, and customer satisfaction. REQUIREMENTS: University degree in Business Administration or Project Management, or a related field. Project Management Professional (PMP) certification is preferred. Minimum of 3 years of related project management experience, including but not limited to: Managing projects in a production or manufacturing environment Dealing with customers and key stakeholders Continuous improvement initiatives Change management Risk management Experience in a leadership role, including the ability to influence, guide teams, and support change initiatives. Previous experience managing projects in a production environment is preferred. Proficiency with Microsoft Office Suite, including Microsoft Project. Experience using Visio for process mapping, workflows, and project documentation. Experience with SharePoint and ERP systems. Knowledge of the Project Management Body of Knowledge (PMBOK) and formal change management methodologies. Strong problem solving, analytical, and decision making skills. Effective communication, training, and presentation skills, with the ability to engage diverse stakeholders. Strong planning, organization, and prioritization skills, with the ability to manage multiple tasks and deadlines. Ability to work effectively in a team environment, demonstrating collaboration, customer service focus, and conflict resolution skills. Commitment to health and safety. APPLICATION PROCESS: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification. CLOSING DATE: April 7, 2026, no later than 11:59 p.m. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. Visit our career website to apply: https://www.ontarionorthland.ca/en/careers We thank all applicants for their interest, however, only those selected for further consideration will be contacted. If it is determined that any information provided in the application or during the recruitment process is false, misleading, or incomplete, Ontario Northland may discontinue your candidacy from further consideration. At Ontario Northland, we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+. Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources. ONTC does not use artificial intelligence (AI) to make or inform hiring decisions. We do use an external applicant tracking system (ATS) to help manage applications efficiently. While the ATS may apply basic automated filters or sorting functions, all applications are reviewed and evaluated by human recruiters. Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, poste 394 pour plus de renseignements.

Responsibilities

The Contract Compliance Specialist supports the Senior Project Manager by ensuring all refurbishment and repair center projects adhere strictly to contractual requirements, which involves monitoring scope, cost, and schedule, and managing external customer warranty claims. This role is also accountable for accurately capturing and invoicing third-party work while communicating project status updates to external customers.