Contract Event Producer at EnsembleIQ

Toronto, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

26 Jun, 26

Salary

60000.0

Posted On

28 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Production, Logistics Management, Budget Adherence, Sponsor Management, Speaker Management, Timeline Management, Virtual Event Production, In-Person Event Production, Problem Solving, Collaboration, Costing, Mobile App Platform Management, Technical Rehearsals, Vendor Coordination, Communication

Industry

Information Services

Description

This role is hybrid in the Toronto office one day per week at 2300 Yonge Street and remote for 4 days per week. About The Role We are seeking a highly organized, positive, and collaborative Contract Event Producer for one year to join our dynamic events team. This role is crucial to the successful execution of 6 to 8 events annually across North America, including major conferences and awards programs. The Event Producer will work closely with the Show Director, owning key parts of the event execution timeline, ensuring adherence to budget, and managing critical relationships with sponsors and speakers. The ideal candidate is a proactive problem-solver with a strong "can-do" attitude and a proven track record in complex in-person and virtual event production. Job Summary Event Production & Logistics Lead the tactical execution of assigned show production elements for all in-person events. Collaborate closely with the Show Director to develop and manage key parts of the event timeline, production schedule, costing, and overall logistics. Develop and oversee the event mobile app platform for applicable events. In collaboration with the Show Director, create detailed production schedules and "runs of the show" for rehearsals and day-of-event execution. Collect and review all show scripts, verifying them against the production run of the show. Coordinate and execute event logistics, including scheduling appropriate parties for staging and technical rehearsals and coordinating green room requirements and stage furniture rentals. Source internal resources or external suppliers for assigned production elements, developing accurate costings, and ensuring execution remains on budget and delivered on time. Handle and oversee the resolution of any issues that arise during the planning and execution phases. Sponsor Management & Activation Coordinate and execute all sponsor activations, including gathering requirements, scheduling, and providing on-site support to ensure successful setup and implementation. Manage comprehensive sponsor communication, deliverables, and execution to ensure all sponsor objectives are met through effective coordination and timely updates. Provide sponsors with necessary training on technical platforms as needed and ensure they have the tools and support for seamless participation. Create and distribute all sponsor-related documentation, including the Sponsor Show Kits, FAQs, support materials, and other essential communications. Work collaboratively with internal stakeholders to understand and meet their objectives for show experiences. Engage with external stakeholders and vendors to understand and develop mutually beneficial event best practices documentation and timelines. Speaker Management Engage directly with all event speakers (post-introduction by the content director) to coordinate event-related elements such as recordings, rehearsals, and arrival times. Develop and manage comprehensive speaker communications, including Speaker Show Kits, FAQs, and event details to ensure a smooth experience. Collect and distribute all necessary speaker-related materials, including presentation slides, bios, headshots, and waivers. In partnership with the Show Director, collect all AV and technical requirements from presenters. Job Requirements 3+ years of in-person event experience is required, including experience with trade shows and conferences. 1+ years of virtual event experience is required. Experience with complex virtual event platforms is preferred (beyond common platforms like Zoom, Go-To Meeting, WebEx, or Cvent). A Bachelor's degree is required. A highly collaborative problem solver demonstrating positivity and a “can do” attitude. Experience with Conference, Awards, and/or events within the CPG, Retail, Drug/Pharmaceutical, Convenience, Restaurant, Hotel, or Grocery industries is a significant plus. Check out what it's like to work at EnsembleIQ. https://www.comparably.com/companies/ensembleiq Compensation: $60,000 - $65,000 CAD contract for one year. Our salary ranges are determined by role, skills, experience, education and location. Job Status: This posting is for an existing position. AI Disclosure: AI screens, assesses, or selects applicants for this position. These tools assist our talent team but do not replace human judgement. Our talent team makes the final hiring decision. EnsembleIQ is an equal opportunity employer and committed to diversity and inclusion. We provide accommodations at all stages through recruitment and employment in accordance with Human Rights and accommodation legislation upon request.

Responsibilities

This role involves leading the tactical execution of assigned show production elements for in-person events, developing and managing timelines, production schedules, costing, and overall logistics in collaboration with the Show Director. Additionally, the producer will coordinate and execute all sponsor activations, manage comprehensive sponsor communication, and engage directly with speakers to coordinate event-related elements.