Stanford University is one of Silicon Valley’s largest employers - and one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At Stanford University, not only are you part of an exceptional team that values innovation and education, but you also become part of a culture that brings out the best in you. Stanford is committed to fostering a workplace culture that promotes diversity, collaboration, and professional growth. Our culture offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives.
Research—the creation of new knowledge—is key to Stanford’s educational mission. Stanford research has led to breakthrough remedies, devices, tools, and concepts, and hundreds of initiatives solely for the betterment of humanity. Among the inventions and discoveries that have resulted from Stanford research are MRI technology, DNA cloning, the Pill, heart transplantation, and digital music.
Stanford is investing unprecedented resources in the Office of Research Administration (ORA) due to a growth in the research enterprise that continues to surpass 12% yearly. The Contract & Grant Officer position provides high-quality, personalized services and expertise to support our faculty and campus community. ORA submits over 5,000 new proposals, reviews and negotiates over 7,000 agreements, and manages more than 7,500 active sponsored projects annually with a total research budget approaching $2 billion.
This position is eligible for hybrid or domestic (US) remote work.
A remote worker arrangement may be considered for candidates with the appropriate background and experience. Remote workers’ schedules are based in the Pacific Time zone.

MINIMUM REQUIREMENTS

Education & Experience:
Bachelor’s degree and five years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Advanced knowledge of contracting and related processes.
• Demonstrated understanding of university research environment and policies.
• Experience with university research administration or related experience preferred.
• Demonstrated understanding of intellectual property and licensing issues as they pertain to academic research.
• Demonstrated ability to:
• Communicate knowledge and ideas both verbally and in writing with clarity and effectiveness to internal and external audiences, client groups and all levels of management.
• Make good independent decisions based on critical and analytical thinking, experience and judgment.
• Deliver high quality service and work products that can be relied upon by clients and colleagues to meet business requirements.
• Drive change and continuous improvement through individual contributions.

• Collaborate and work effectively in a distributed team environment.

Work well with colleagues and clients.

• Demonstrated curiosity and comfort with uncertainty and ambiguity.
• Strong service orientation, demonstrated ability to work effectively in a fast-paced, action-oriented, customer-focused service environment.
• Strong analytical and problem-solving skills to review and analyze complex information.
• Extremely detail oriented, able to work well independently and knows when to escalate or seek assistance.
• Strong organizational skills and the ability to prioritize a variety of tasks and demands.
• Strong computer skills, including Microsoft Office Suite and ability to learn applicable university and departmental systems.
• Ability to perform with a high degree of accuracy under tight deadlines while managing multiple tasks.

PHYSICAL REQUIREMENTS*:

• Frequently sitting, grasping lightly, use fine manipulation and a computer (keyboard, mouse, monitor).
• Occasionally use a telephone, rarely stand/walk, twist, bend, stoop, squat, write by hand, sort, and file paperwork or parts.
• Rarely lift, carry, push, and pull objects that weigh up to 10 pounds.
• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

JOB PURPOSE

The Contract and Grant Officers within ORA have delegated signing authority on behalf of the University to endorse proposals for extramural funding and prepare, review, and negotiate a full array of contracts, subcontracts, grants, and other agreements including research-related agreements, such as data use and collaboration agreements. ORA is looking for Contract and Grant Officers who approach learning and problem solving with enthusiasm, who are organized and focused to manage a significant workload, who adapt easily to changing situations and views new opportunities as creative challenges.

CORE DUTIES*

• Achieve and maintain delegated signature authority on behalf of Stanford University.
• Conduct formal solicitation, negotiation, and administration of grants and contracts, from government and non-government sponsors, including complex, non-routine proposals and awards for sponsored projects.
• Identify and negotiate special conditions such as publication and data rights, intellectual property, confidentiality, indemnification, use of Stanford’s name, export control and citizenship restrictions.
• Negotiate non-sponsored research-related agreements that involve special conditions.
• Conduct comprehensive analysis and negotiation of complex non-sponsored, research-related agreements.
• Draft, negotiate and execute subaward agreements issued under sponsored projects.
• Identify contractual and policy issues such as compliance requirements and conflicts of interest and provide follow through until issues are resolved.

Advise and assist department administrators, principal investigators, and staff; interpret and explain agreement provisions and terms.

• Resolve problems arising in the course of the project; consult with department administrators, principal investigators, staff, and sponsors.
• Partner with others to serve as a resource to educate units regarding institutional processes.
• Review and revise standard agreements to reflect changes in University policies, applicable regulations and laws.
• Other duties may also be assigned