Contract Management Support at Aecom USA

Sacramento, California, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Feb, 26

Salary

0.0

Posted On

12 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Management, Procurement, Compliance, Risk Mitigation, Market Research, Interpersonal Skills, Communication Skills, Contractual Obligations, Invoice Verification, Documentation Management, Federal Regulations, Training Development, Performance Analysis, Problem Resolution, Audit Readiness, Project Support

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description AECOM is seeking Contract Management Support for one of our offices in Sacramento, CA. This opportunity can be remote. JOB SUMMARY This role will support with the administration and oversight of active contracts and procurement agreements. This position ensures compliance with legal and regulatory standards, supports contract managers with reviews of task orders, invoices, and amendments, and provides timely, detailed analysis and recommendations. JOB RESPONSIBILITIES Applies knowledge and utilization of both efficient procurement processes, market research, and good business management to ensure timely delivery of goods and services to the customer. Throughout the life of the A/E, supply, construction, information technology, utility and service contract, maintains liaison with the contractor to interpret contractual obligations and provide problem resolution under the direction of the Contract Manager/CAHSR. Coordinating with legal, finance, and other departments ensuring compliance with legal and regulatory requirements. Implementing contract management policies and procedures and identifying areas for improvement. Develops and maintains a centralized contract repository, updates electronic contract files and databases, ensuring control and accessibility to ensure audit readiness and transparency. Identifies and mitigates contractual risks by proactively monitoring key terms, deliverables, and deadlines. Analyzes contractor performance via reports and deliverables. Drafts, edits, and reviews correspondence, meeting materials, and reports related to contract performance. Compiles information to support the SSM I, contract managers, and additional leadership for audit readiness, monthly reports, and special projects. Coordinates contract amendments, renewals, and terminations in collaboration with legal and project teams. Tracks and reports on Contract Manager (Authority), compliance metrics, and vendor performance to inform strategic decisions. Supports contract managers with client requirements, including preparing spreadsheets, documents, and emails. Assists in resolving contract compliance issues by gathering documentation and coordinating corrective actions. Identifies performance gaps and recommends solutions to enhance contract compliance and efficiency. Conducts post-award contract reviews to ensure lessons learned are captured and applied to future agreements. Maintains up-to-date knowledge of federal, state, and local procurement regulations and integrates changes into contract practices, to include maintain training materials, templates, and job aids to ensure they are up to date with current laws, regulations, and Authority policies. Collaborate with subject matter experts to ensure accuracy and relevance of training content. Develop standardized procurement and contract administration tools, templates, and processes to ensure consistency across the Authority. Assist in the creation of instructional guides, reference manuals, and e-learning modules. Supports internal audits and external reviews by providing complete and accurate contract documentation and compliance evidence. Provide training and guidance on contract-related issues to teammates/staff Provides review and technical guidance supporting contract managers in verifying contractor invoices in accordance with the executed contracts, and governing laws/regulations. Manage documentation through the contract management life cycle and ensure the documents are stored and the files are organized per established procedures and guidelines. Validate that addition/change of personnel or sub-contractor has all the required support documentation and has been approved by the Contract Manager prior to invoice submittal. Responds to customer and supplier inquiries about order status, changes, or cancellations in a timely manner supporting CAHSR needs. Collaborates with on-site personnel to gather and assemble records for invoicing, investigations, collecting and reviewing contractor and subcontractor payroll, and communicate concerns regarding non-compliance/non submittal issues, violations, invoice deficiency with Contract Manager. Analyzes, prepares, and approves invoices by comparing services rendered to contract language. Ensures cost is appropriate and within the scope of the contract. Under management’s supervision, compares prices, specifications, and delivery dates to support preparation of contractual documentation. Contributes to the overall success of the PDS and CAHSR office by performing all other duties and responsibilities as assigned. Qualifications MINIMUM REQUIREMENTS BA/BS + 4 years of relevant experience or demonstrated equivalency of experience and/or education PREFERRED QUALIFICATIONS Bachelor’s Degree (or higher degree) from an accredited educational institution authorized to grant baccalaureate degrees in Business, Acquisitions, Legal or related field. Minimum Four (4) years’ experience in contract management, the principles, contractual terms, pricing structures, pricing tools and data systems, project support, finance, contracting, or proposals. FAC-C Professional or equivalent Ability to continuously improve in a team environment, working with other departments involved in process and execute timely. Strong interpersonal and communication skills. CFCM, CPCM Federal Contracting Warrant Additional Information Travel may be required Sponsorship is not provided for this role now or in the future About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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Responsibilities

This role will support the administration and oversight of active contracts and procurement agreements, ensuring compliance with legal and regulatory standards. Responsibilities include analyzing contractor performance, coordinating contract amendments, and maintaining a centralized contract repository.