Requisition No: 859980
Agency: Children and Families
Working Title: CONTRACT MANAGER SPECIALIST - 60012910
Pay Plan: Career Service
Position Number: 60012910
Salary: $55,000 - $60,000
Posting Closing Date: 09/16/2025
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DESCRIPTION

The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
Within DCF, the Child and Family Well-Being Program (CFWB) office is recognized as the single state authority for child welfare and prevention services. The program office is committed to the well-being of children and their families. Our responsibilities encompass a wide-range of services, including – among other things – assistance to families working to stay safely together or be reunited, foster care, youth and young adults transitioning from foster care to independence, adoption.
This is a highly responsible and professional position that will serve as a Contract Manager Specialist within the CFWB Office. This is a professional position performing highly responsible technical, consultative, and administrative work. This position will manage multiple multi-million dollar contracts and will be responsible for mission critical contract management and business administration functions to support statewide CFWB operational, client-service, and ancillary support needs. This position will collaborate with each section within the program office and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED FOR THE POSITION:

• Knowledge of statutes, regulations, and policies related to community and facility-based substance abuse and mental health services
• Knowledge of statutes, regulations and policies related to procurements and contract management.
• Knowledge of basic management principles.
• Knowledge of methods for compiling, analyzing and evaluating data.
• Ability to conduct fact finding research.
• Knowledge of government accounting systems.
• Knowledge of mental health and substance abuse service and regulatory systems.
• Knowledge of quality assurance techniques.
• Skill in writing and preparing operational procedures and project reports.
• Skill in understanding and applying laws, rules, regulations, policies and procedures.
• Proficiency using basic computer equipment and Microsoft Office software applications.
• Ability to communicate effectively both verbally and in writing.
• Ability to understand and apply applicable statues, rules, regulations, policies and procedures.
• Knowledge of problem-solving techniques.
• Ability to establish and maintain effective working relationships with others.

MINIMUM QUALIFICATIONS:

• Must successfully complete training in contract management and become a certified contract manager within six months of hire in accordance with section 287.057(15)(c), F.S.
• Possess at least 5 years of experience managing contracts in excess of $5 million annually in accordance with section 287.057(15)(d), F.S.

This is a professional position performing highly responsible technical, consultative and administrative work. This position serves as a contract manager, managing multiple contracts in the Southern Region (Circuits 11 and 16). The person in this position has the following duties and responsibilities:

Contract Management

• Develop contract documents in accordance with state rules, statutes and department policies.
• Serve as single point of contact with service providers, ensuring positive provider relations and timely and effective resolution of issues.
• Review and approve deliverables, monitoring provider performance and ensuring accountability for service provision.
• Review, approve and process provider invoices and maintain detailed accounting and expenditure documentation.
• Maintain official contract files in accordance with statute, department operating procedures, funding source requirements and requirements of the Department of Management Services and the Department of Financial Services.
• Perform contract monitoring for assigned contracts and participate in cross-unit program monitoring team activity as needed. Monitoring activity includes on-site monitoring, desk audits, file reviews, corrective action planning and technical assistance where necessary.
• Perform contract renewal, amendment, and closeout duties, including contract evaluation and review and documentation of provider performance.

• Coordinate with CFWB programmatic subject matter experts to

• • Negotiate contract terms and conditions,
• Conduct cost analyses of provider budgets, and
• Ensure ongoing provider delivery of quality services and adherence to contract terms and performance expectations in a positive, professional, transparent, and accountable manner.

Procurement Management:

• When needed, collaborate with CFWB programmatic subject matter experts to identify appropriate mechanisms for contracts, purchase orders, and general procurement.
• When needed, contribute to the development and implementation of competitive solicitations in concert with applicable rules and statutes and serve as assigned to support the CFWB procurement manager.

Financial Analysis:

• Conduct regular and ad hoc analyses of budgets, expenditure reports, projections, and other financial documents related to CFWB contracts for compliance with federal and state statutes and regulations, applicable funding restrictions and operating procedures and general accepted accounting principles.
• Perform other related duties as required.

An ideal candidate will be able to:

• Engage cooperatively and professionally with internal and external stakeholders.
• Simultaneously manage multiple priority projects nimbly and seamlessly.
• Be flexible and able to function and succeed both with and without extensive direction.
• Understand and appreciate CFWB’s vision and demonstrate the ability to execute projects, assignments, and policy updates timely and accurately within a fast-paced environment.
• Function both independently and in a team environment.
• Propose solutions to complex problems.
• Determine the best “yes,” using comprehensive research.