Contract & MMS Coordinator - Houston District - (2502345)
Position Information
The Houston District Maintenance Office is seeking a motivated, analytical employee to join our team. In this role, you will monitor and support the District the Maintenance Management System and assist the contracts team. You’ll help boost efficiency and accountability by organizing, reporting, and optimizing both planned and completed maintenance work. This position involves leveraging multiple digital platforms, creating reports for maintenance offices and District leadership, and providing training and clear communication across various teams. If you possess strong organizational, technical, and data analysis skills, as well as experience in contracts, process improvement and the ability to communicate and train effectively, we encourage you to apply and become an essential part of the Houston District Maintenance team!
Minimum Salary: 70,000.00 Maximum Salary: 90,000.00
Pay Basis: Yearly FLSA Status: Exempt
Work Locations: Hou District Headquartrs 7600 WASHINGTON AVENUE Houston 77007
Travel: Yes, 5 % of the Time
Shift: Day Job Shift Details: 40 Hrs./Week; Monday - Friday during TxDOT Business Hours
Location Flexibility: Onsite
Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Position Description
Performs highly advanced contract duties in direct support of agency transportation-related programs to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

MINIMUM QUALIFICATIONS:

Education: Bachelor’s degree in business administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications
Experience: 5 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications:

• Valid driver’s license. This position requires driving a state vehicle.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

• Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools
• Close Visual Acuity - work includes data/figures; view a computer screen; extensive reading

• Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur.
• Acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.
• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
• Ensures contracts are payable and meet all legal requirements.
• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
• Meets with project managers to identify objectives, needs and issues concerning project contracts.
• Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
• Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
• Performs other job responsibilities as assigned.