Contract Resource Management Coordinator at AstraZeneca

Guadalajara, jalisco, Mexico -

Full Time

Start Date

Immediate

Expiry Date

14 Feb, 26

Salary

0.0

Posted On

16 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Process Administration, HR Coordination, Contractor Management, Organizational Skills, Multitasking, Communication Skills, Interpersonal Skills, Microsoft Office, SharePoint, Jira, Problem-Solving, Stakeholder Management, Process Improvement, Resource Management, Compliance, Security Screening

Industry

Pharmaceutical Manufacturing

Description

At AstraZeneca, ideas become life-changing medicines. You’ll work with curious, driven people who challenge the status quo and turn the seemingly impossible into reality. If you’re eager to learn, highly organized, and excited to support teams that accelerate oncology excellence, this role offers a front-row seat to how large-scale projects come to life. About the role We’re hiring a Contract Resource Management Coordinator within our Contract Enablement & Business Operations (CEBO) function in Global Business Services (GBS) organization to support the US Oncology Business Excellence (OBEX) team. This role is ideal for candidates who want to build skills in contract resource management, process administration, and stakeholder coordination. You’ll manage end-to-end onboarding and offboarding for outsourced contractors, ensure compliance, and keep work flowing smoothly across multiple systems and teams. You’ll be a go-to partner for project teams—removing friction, coordinating access, tracking key milestones, and maintaining accurate reporting. You’ll also champion process improvements that make every onboarding experience faster, clearer, and more compliant. What you’ll do Lead Contract Resources Administration Ensure the overall program is running effectively and efficiently. Be the primary point of contact and coordination across internal and external groups. Maintain and update process to improve efficiency and data accuracy. Provide ad hoc problem/issue resolution and support as needed including support to Project team. System & Application Access Management Manage access to key systems and software such as SharePoint Online, Email distribution lists, Confluence, Jira, CITRIX, and others. Ensure new starters have timely access, and departing contractors have access revoked as required. Security & Compliance Facilitate security screening and background checks for contractors using approved providers. Ensure all process steps meet internal compliance and documentation standards. Administrative Process Support Lead process for registering new and renewal contract resources, coordinating with internal stakeholders and the external agencies. Process all relevant documentation to support onboarding and offboarding. Administer Statements of Work (SOW) and raise Purchase Requisitions via Coupa. Basic review of Contracts to ensure consistent with AZ standards. Oversee provisioning and decommissioning of devices in collaboration with IT. Lead communication regarding training and onboarding procedures for new starters. Process Improvement & Best Practices Promote and champion best practices. Maintain and update onboarding/offboarding procedures to improve efficiency and data accuracy. Identify and implement process improvements as necessary. Resource Management & Reporting Track assignment end dates and manage renewal processes. Engage with stakeholders to provide updates and support their resource management needs. Maintain reporting on resource activity (counts, product assignment, budget spend). What you’ll learn Foundations of contract resource management across a global, matrixed organization. Procure-to-pay and workforce systems (e.g., Coupa, Utmost). Security and compliance operations, including documentation standards. Cross-functional stakeholder management with exposure to the US OBEX team and GBS operations. Continuous improvement methodologies and practical process design. Qualifications Required 2–3 years in process administration; experience in HR coordination or contractor management is preferred but not mandatory. Strong organizational and multitasking skills with high attention to detail. Excellent communication and interpersonal skills; comfortable coordinating across teams and vendors. Proficiency in Microsoft Office; familiarity with SharePoint and Jira or a strong willingness to learn. Problem-solving mindset and ability to work both independently and within cross-functional teams. Desired Understanding of Coupa (enterprise procurement) and Utmost (workforce management). Knowledge of compliance and security screening procedures. Experience collaborating with globally distributed teams. Who you are Proactive team player who thrives on managing multiple priorities and deadlines. Detail-obsessed with a commitment to accuracy and quality in every deliverable. Fast learner who picks up new systems, processes, and tools quickly. Process improver who enjoys spotting gaps and implementing practical solutions. What we offer Hands-on learning in a high-impact, fast-paced environment. Mentorship and exposure to OBEX and GBS leaders and processes. Opportunity to shape onboarding and resource management best practices. Inclusive culture that values curiosity, accountability, and continuous improvement. Bringing unexpected teams together sparks bold ideas that inspire life‑changing medicines. In-person work helps us connect, move fast, and challenge assumptions, so we work in the office at least three days a week on average while balancing this with individual flexibility. Join our ambitious world. At AstraZeneca, you’ll connect across the business to influence patient outcomes and improve lives. You’ll help drive our transformation into a digital, data‑led enterprise by collaborating with experts, using cutting‑edge methods, and turning complex data into actionable insights. Our inclusive teams and external partners align business needs with technical expertise to create greater value. If you’re organized, curious, and ready to grow in contract resource management, apply with your updated CV in English. Date Posted 12-Nov-2025 Closing Date 19-Nov-2025 AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements. AstraZeneca is a global, science-led, patient-focused biopharmaceutical company. We focus on discovering, developing and commercialising prescription medicines for some of the world’s most serious diseases. But we are more than one of the world’s leading pharmaceutical companies. At AstraZeneca, we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science, challenge convention and unleash your entrepreneurial spirit. To embrace differences and take bold actions to drive the change needed to meet global healthcare and sustainability challenges. There is no better place to make a difference in medicine, patients, and society. An inclusive culture where you will connect different thinking to generate new and valuable opportunities. Where you will find a commitment to lifelong learning, growth and development for all. Our Inclusion & Diversity (I&D) mission is to create an inclusive and equitable environment where people belong, using the power of our diversity to push the boundaries of science to deliver life-changing medicines to patients. Inclusion and diversity are fundamental to the success of our company, because innovation requires breakthrough ideas that only come from a diverse workforce empowered to challenge conventional thinking. We’re curious about science and the advancement of knowledge. We find creative ways to approach new challenges. We’re driven to make the right choices and be accountable for our actions. As an organisation centred around what makes us human, we put a big focus on people. Across our business, we want colleagues to wake up excited about their day at the office, in the field, or in the lab. Along with our purpose to bring life-changing medicines to people across the globe, we have a promise to you: to help you realise the full breadth of your potential. Here, you’ll do work that has the potential to change your life and improve countless others. And, together with your team, you’ll shape a culture that unites and inspires us every day. This is your life at AstraZeneca.

Responsibilities

The Contract Resource Management Coordinator will manage end-to-end onboarding and offboarding for outsourced contractors, ensuring compliance and smooth workflow across multiple systems and teams. This role involves leading contract resources administration, managing system access, and championing process improvements.