Contract Specialist at VoidForm

Fort Worth, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

20 May, 26

Salary

80000.0

Posted On

19 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Review, Risk Mitigation, Compliance, Drafting Redlines, File Organization, Deadline Tracking, Insurance Coordination, Reporting, Stakeholder Collaboration, Client Requirement Clarification, Template Improvement, Attention To Detail, Analytical Skills, Problem-Solving, Microsoft Office Suite, Communication Skills

Industry

Construction

Description

Description This is an in-person position located at 6151 Cowley Road, Fort Worth, TX 76119 and required to be in-office Monday through Friday from 7:00am to 4:00pm. SUMMARY: The Contract Specialist at VoidForm plays an important role in supporting VoidForm’s contracting processes. The role is responsible for reviewing a diverse range of contracts, including but not limited to customer purchase orders and contracts, service agreements, and vendor agreements. Through careful review and attention to detail, this role will help ensure these contracts are comprehensive, accurate, and protect the interests of VoidForm. ESSENTIAL DUTIES AND RESPONSIBILITIES: Performs the following responsibilities in accordance with VoidForm policies and procedures, work rules, expectations, and behavior standards: Thoroughly examines contract terms and conditions, identifying potential risks, inconsistencies, and areas for improvement; proposes solutions to mitigate risks. Reviews, and supports execution of customer and supplier contracts and purchase order terms and conditions. Ensures compliance with company policies and risk tolerance, insurance terms, and legal standards. Assists with drafting redlines as needed to ensure compliance. Flags any concerns or questions for the Executive Team for further discussion and resolution. Organizes and maintains contract files, both physically and electronically; utilizes tracking system to monitor contract statuses. Tracks contract milestones and deadlines, facilitating timely execution and performance monitoring; reviews and acts on contract amendments, renewals, and terminations. Coordinates required insurance certificates based on customer and/or supplier requirements. Prepares reports and presentations related to contract activity. Collaborates with internal stakeholders, including legal, procurement, and business unit representatives. Ensures all required documentation is received prior to submitting contracts for execution and obtain required signatures to execute contract documents. Works with several departments throughout the company, to include serving as a point of contact to relay contract information to internal sales team members or others as requested, clarifies client requirements, and drafts unique client-specific contract language to address client-specific requests or situations. Assists in the development and improvement of contract templates and standard operating procedures. Requirements ESSENTIAL DUTIES AND RESPONSIBILITIES (CONTINUED): Provides administrative support to the company’s executive team as requested. Performs other tasks or projects as assigned. Position may require occasional travel to other VoidForm locations as needed. MINIMUM JOB REQUIREMENTS: (Education, Training, and Experience Required) Required: Bachelor’s degree in a relevant field (accounting, human resources, business, etc.) Required: Minimum of 4 years experience writing, reviewing, and analyzing contracts. Preferred: CCMA or CPCM through National Contract Management Association. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: Strong attention to detail and ability to identify discrepancies and potential issues. Excellent analytical and problem-solving skills. Proficient in Microsoft Office Suite, particularly Word and Excel. Strong written and verbal communication skills. Ability to work independently and as part of a team. Maintain professionalism and courtesy in all interactions; comply with VoidForm’s behavior standards and values. Excellent organizational skills and time management abilities to meet objectives. PHYSICAL DEMANDS/WORKING CONDITIONS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions. Prolonged periods of sitting at a desk and working on a computer/computer screen. Periods of repetitive movements with a keyboard, trackpad and/or mouse. Periods of bending, stooping, and lifting (up to 35 lbs.) Ability to climb stairs to and from office spaces. Periods of standing, walking, body rotation, bending, and/or squatting. While performing the duties of this job, the employee must be able to work in a fast-paced environment with minimal to high volumes of stress. EEOC STATEMENT: It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a), prohibiting discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibiting discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin.

Responsibilities

The Contract Specialist is responsible for thoroughly examining contract terms and conditions to identify risks, ensuring compliance with company policies, and assisting with drafting redlines as necessary. This role also involves organizing contract files, tracking milestones, coordinating insurance certificates, and preparing reports related to contract activity.