Contract Specialist with English/Danish or Swedish

at  emagine Consulting AS

Are you experienced within the field of administrative processes, working with data and internal systems? We are looking for a new colleague to become a part of our group Contract team working for Scandinavian countries, based in Warsaw, Poland.

• Adding and verifying consultants and suppliers time registration
• Creating invoices and ensuring compliance in clients’ invoicing processes
• Adding and verifying invoicing data (PO no., cost center etc.)
• PO hunting
• Adjusting fees and rates (e.g. index regulations)
• Calculating discounts and submitting to internal system
• Submitting credit notes and revised invoices to the system
• Verifying expenses
• Support Sales in invoice related matters
• Collecting and archiving timesheets for invoicing in the internal system
• Serving as the point-of-contact for consultants, suppliers and clients regarding time registration and internal systems
• Ad-hoc system support to Consultants and Suppliers
• Preparing standardized procedures and instructions to ensure smooth knowledge transfer within the team
• Support Contract Director in reporting