Contract Support Administrator at Smart Managed Solutions

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Full Time

Start Date

Immediate

Expiry Date

16 Mar, 26

Salary

0.0

Posted On

16 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Reporting, Contract Management, Administration, Customer Service, P&L Review, Work Order Management, Purchase Order Management, Sales Invoicing, Parts Delivery, WIP Management, Debt Management, Invoice Management, Client File Maintenance, Site Visits, Auditing, Administrative Duties

Industry

Facilities Services

Description

Why work for Smart? Benefits: Birthday off, 25 days holiday entitlement + Bank Holidays, Life Assurance, 3 days fully paid volunteering days At Smart, we help the worlds leading companies maintain their facilities to the best possible standards through a customer centric experience. Over the past 10 years, we have worked in the world’s top data centres and commercial facilities providing quality engineering services. We are one of the few facilities companies that understand people are at the core of every organisation and are the most important investment we will ever make. Even as technology advances and buildings change, it is our leadership and personal contributions of Smart individuals that ultimately set us apart from competitors. Smart is not a faceless corporation. We are an operationally lead business focused on providing visible management and a team that believe in our core behaviours – Integrity, Passion and Empowerment - that's the smart way. We invite the successful candidate to come along on our journey and adapt the Smart Culture we have created. Role Purpose Produce financial and statistical reports for your designated portfolio. Assist in reviewing contract month-end P&L’s with the Chief Financial Officer, Management Accountant, and Business Unit Management Team. Oversee daily administration tasks for direct sites. Raise work orders, purchase orders, and sales invoices. Ensure timely delivery of parts/services. Manage and review WIP, debt, purchase invoices, and open purchase orders, updating relevant parties. Oversee maintenance invoicing for all contracts. Collate information for internal and external monthly reports. Respond to customer inquiries professionally. Submit overtime reports to payroll and monitor engineers' work schedules. Maintain accurate client files and conduct quarterly audits. Conduct site visits and attend meetings as needed. Perform additional administrative duties as requested. Education and Training: Experience in a similar role Higher educational qualifications to A Level/HNC/D/Masters/Bachelors degree level would be beneficial

Responsibilities

The Contract Support Administrator will produce financial and statistical reports, assist in reviewing contract month-end P&L’s, and oversee daily administration tasks for direct sites. Additional responsibilities include managing invoicing, responding to customer inquiries, and maintaining accurate client files.