Contract Variations Coordinator at VicGov People Careers

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

24 Feb, 26

Salary

0.0

Posted On

26 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Coordination Skills, Record-Keeping, Reporting, Meeting Administration, Stakeholder Engagement, Problem-Solving, Communication, Collaboration, Adaptability, Proactivity, Methodical Approach

Industry

Government Administration

Description

About usThe Department of Transport and Planning (DTP) creates thriving places and connected communities by bringing together transport, planning, land use and policy functions in one organisation. We plan, build, operate and maintain Victoria’s transport and land services for use by all, and we foster a safe, inclusive and constructive workplace. About the teamTransport Services delivers safe, reliable and accessible transport services and infrastructure across the state. Within this group, the Public Transport division oversees the performance, management and delivery of Victoria’s rail, tram, bus and coach networks. The Contract Variations team manages contract claims submitted by the metropolitan train franchisee. This includes claims arising from changes across the metropolitan rail network as a result Victoria’s Big Build and other asset and operational programs. About the role This is a Fixed Term position until 31 July 2028. The Contract Variations Coordinator provides essential administrative and program support to the Contract Variations team. The role coordinates meeting agendas and actions, maintains electronic records and document management systems, supports the preparation of briefings and correspondence, and contributes to timely and accurate reporting on the status of contract variation claims. To be successful in this role, the ideal candidate will demonstrate strong organisational skills, the ability to manage competing priorities, and confidence supporting high-volume program activity. Success relies on clear written and verbal communication, stakeholder engagement, and the ability to apply problem-solving skills in a structured and consistent way. To access the Position Description, please click here On a personal level, the successful applicant will be proactive, organised and collaborative, with a supportive working style and the ability to build strong relationships across teams. The team operates in a fast-paced environment, so a methodical and adaptable approach is essential. What you’ll bring You’ll bring strong organisational and coordination skills, with the ability to support program activity through accurate record-keeping, reporting and meeting administration. Experience providing secretariat support, preparing documentation and working in transactional or commercial environments will be highly regarded. Culture and values We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals. As an equal opportunity employer, we are committed to fostering a safe, inclusive and high-performance culture. Through shared actions and behaviours aligned with our strategy and direction, we empower our people to thrive and meaningfully contribute to the department’s goals. What we offerWorking at DTP provides the opportunity to help create thriving places and connected communities for all Victorians. For more information, please visit Careers at the Department of Transport and Planning. Pre-employment checks and conditionsAll new appointments will be subject to a National Criminal Record Check, Misconduct Screening and, where relevant, a Qualification Check. Applicants must be an Australian citizen, permanent resident or hold valid working rights. Re-employment restrictions apply to recipients of VPS voluntary departure packages. A six-month probation applies to non-VPS applicants. How to applyClick ‘Apply’ to be redirected to our recruitment platform. You may need to create an account to submit your application. Applications close at 11.59pm on Wednesday 10 December 2025 Please include your resume and a cover letter. Applications must be submitted via the online portal. For further information, please contact Claire Fazakerley, Associate Director – Contract Variations and Financial Assurance via email Claire.fazakerley@roads.vic.gov.au or mobile, on 0409 112 664. If you need adjustments to participate in the recruitment process or require this information in an accessible format, please contact us.

Responsibilities

The Contract Variations Coordinator provides essential administrative and program support to the Contract Variations team. This includes coordinating meeting agendas, maintaining electronic records, and contributing to reporting on contract variation claims.