Contractor, Administrative Assistant at Lila Sciences, Inc.

Cambridge, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

20 May, 26

Salary

0.0

Posted On

19 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling, Travel Arrangements, Administrative Support, Expense Tracking, Invoice Processing, Office Management, Vendor Coordination, Facility Maintenance, Material Preparation, Conflict Resolution, File Maintenance, Onboarding Support, Liaison, Event Logistics, Microsoft Office Suite, Communication

Industry

technology;Information and Internet

Description

Your Impact at Lila We are seeking a proactive Contract Executive Support Assistant to partner with the Executive Assistant to the CEO and Executive Assistant to the President on day-to-day operations. This contract role provides backup scheduling, travel, and administrative support, helps manage facilities-related tasks, and contributes to smooth operations for our leadership team. 1+ year of administrative or executive support experience is preferred. What You'll Be Building Partner with the Executive Assistants to the CEO and President to support day-to-day operations, including backup executive scheduling, travel arrangements, and administrative needs. Track expenses, process invoices, and support basic administrative workflows. Assist with occasional office manager duties such as supply ordering, vendor coordination, and facility maintenance coordination. Prepare materials and organize conference rooms for meetings, investor conversations, and site visits; act as a scheduling and space-relief point to resolve conflicts. Maintain organized, secure files, documents, and information. Support onboarding activities for new team members (e.g., conference room scheduling, calendar development, and coordination). Serve as a liaison between the CEO/President teams and team members, partners, and external stakeholders. Provide backup coverage for the Executive Assistant as needed. Assist with event logistics from concept to completion, including vendor coordination, catering, and setup. What You’ll Need to Succeed 1+ year of experience in an administrative or executive support role (startup experience is a plus). Proficiency in Microsoft Office Suite. Ability to stay calm and solutions-oriented in high-stress situations. Strong organizational skills and the ability to juggle competing priorities. Excellent communication skills and sound judgment. High level of discretion and trustworthiness. Comfortable working independently and as part of a team. Tech-savvy and quick to learn new tools. Comfortable traveling between our two Cambridge work site locations (20 mins apart) as needed Bonus Points For 4-year degree from an accredited college or university. Prior experience supporting a senior executive. Interest in startups, early-stage companies, or AI tools. Willingness to take on responsibilities beyond a traditional admin role. About Lila Lila Sciences is the world’s first scientific superintelligence platform and autonomous lab for life, chemistry, and materials science. We are pioneering a new age of boundless discovery by building the capabilities to apply AI to every aspect of the scientific method. We are introducing scientific superintelligence to solve humankind's greatest challenges, enabling scientists to bring forth solutions in human health, climate, and sustainability at a pace and scale never experienced before. Learn more about this mission at www.lila.ai If this sounds like an environment you’d love to work in, even if you only have some of the experience listed below, we encourage you to apply. We’re All In Lila Sciences is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Information you provide during your application process will be handled in accordance with our Candidate Privacy Policy. A Note to Agencies Lila Sciences does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Lila Sciences or its employees is strictly prohibited unless contacted directly by Lila Science’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Lila Sciences, and Lila Sciences will not owe any referral or other fees with respect thereto.

Responsibilities

This role involves partnering with Executive Assistants to the CEO and President to manage day-to-day operations, including backup scheduling, travel arrangements, and processing administrative tasks like expenses and invoices. The assistant will also help with office management duties, meeting preparation, and supporting new team member onboarding.