Job Title: Bilingual Recruitment Coordinator
Location: North Bay or Sudbury, ON
Employment Type: Contract, Hybrid
About the Role:
We are seeking a bilingual Recruitment Coordinator to join our team in North Bay or Sudbury, ON. This role is integral to ensuring a smooth recruitment process, from offers through to onboarding, and maintaining compliance in all related administrative tasks. You will work closely with managers and candidates, providing support throughout the offer, background check, and onboarding processes.

Key Responsibilities:

• Offer Management: Prepare and manage candidate offers, coordinating with hiring managers to ensure accuracy and timely delivery
• Background Checks: Oversee the background check process by using technology to track and manage candidates through the process, ensuring files are complete on time
• Adjudication and Issue Resolution: Follow adjudication protocols for flagged background checks, coordinating with relevant contacts to resolve issues
• Fleet Review and Compliance: Gather and review drivers’ abstracts to ensure they meet the fleet policy requirements. Send approved abstracts to the appropriate contact and maintain accurate records
• Compliance and Auditing: Conduct monthly audits to ensure recruitment processes meet internal and regulatory standards, identifying and addressing any compliance issues
• Support for Managers and Candidates: Act as a primary point of contact, troubleshooting issues and providing guidance to managers and candidates during the recruitment, offer, and onboarding stages
• Service Level Agreements (SLAs): Ensure SLAs are consistently met by managing timelines effectively and promptly escalating any urgent or rush requests to the appropriate contacts

Qualifications:

• Language: Fluency in French and English is required due to the nature of the role
• Experience: Previous experience in recruitment coordination, HR administration, or an administrative support role
• Skills: Strong organizational skills, attention to detail, and an ability to manage multiple tasks simultaneously
• Technology Proficiency: Familiarity with tracking tools and systems to manage background check processes efficiently
• Confidentiality: Ability to handle sensitive information with the utmost discretion and maintain confidentiality at all times
• Self-Starter: Proactive and able to work independently, taking initiative to manage tasks and resolve issues efficiently
• Availability: Willingness to work onsite 2-3 days per week

• Offer Management: Prepare and manage candidate offers, coordinating with hiring managers to ensure accuracy and timely delivery
• Background Checks: Oversee the background check process by using technology to track and manage candidates through the process, ensuring files are complete on time
• Adjudication and Issue Resolution: Follow adjudication protocols for flagged background checks, coordinating with relevant contacts to resolve issues
• Fleet Review and Compliance: Gather and review drivers’ abstracts to ensure they meet the fleet policy requirements. Send approved abstracts to the appropriate contact and maintain accurate records
• Compliance and Auditing: Conduct monthly audits to ensure recruitment processes meet internal and regulatory standards, identifying and addressing any compliance issues
• Support for Managers and Candidates: Act as a primary point of contact, troubleshooting issues and providing guidance to managers and candidates during the recruitment, offer, and onboarding stages
• Service Level Agreements (SLAs): Ensure SLAs are consistently met by managing timelines effectively and promptly escalating any urgent or rush requests to the appropriate contact