Contractor, Workplace Experience Coordinator, San Francisco Bay Area at a16z

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jan, 26

Salary

48.0

Posted On

18 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interpersonal Skills, Communication Skills, Organizational Skills, Multitasking Abilities, Hospitality, Office Technology Familiarity, Confidential Information Handling, Security Protocol Knowledge, G Suite Proficiency, Video Conferencing Understanding, Event Support, Inventory Management, Calendar Management, Technical Assistance, Proactive Assistance, Workplace Maintenance

Industry

Venture Capital and Private Equity Principals

Description

Founded in Silicon Valley in 2009 by Marc Andreessen and Ben Horowitz, Andreessen Horowitz (aka a16z) is a venture capital firm that backs bold entrepreneurs building the future through technology. We are stage agnostic. We invest in seed to venture to growth-stage technology companies, across AI, bio + healthcare, consumer, crypto, enterprise, fintech, games, and companies building toward American dynamism. a16z has $46B in assets under management across multiple funds. We’ve established a team that is defined by respect for the entrepreneur and the company-building process; we know what it’s like to be in the founder’s shoes. We’ve invested in companies like Affirm, Airbnb, Coinbase, Databricks, Devoted Health, Insitro, Figma, GitHub, Instacart, OpenSea, Roblox, Stripe, and Substack. Our team is at the forefront of new technology, helping founders and their companies impact and change the world. The Role As a Workplace Experience Coordinator, you will serve as the main point of contact for employees, entrepreneurs, guests and visitors, and provide a ﬁrst class administrative experience for all. You will be the ﬁrst impression for a16z and, as such, must be professional in appearance and demeanor. In addition you must possess excellent interpersonal skills, attention to detail, be an outstanding multitasker and have superb organizational skills. The primary location for this role will be San Francisco, CA. This role requires an in-office presence 5 days a week in our San Francisco, CA office. While the role is primarily based in San Francisco, you may occasionally be asked to provide coverage in other offices such as Menlo Park, CA, Los Angeles, CA, New York City, NY, or Washington, DC. To join our team, you should be excited to: Guest Reception and Hospitality: Manage the front desk and provide exceptional service to guests, including greeting visitors, checking them in, offering beverages, and notifying a16z employees of their visitors' arrivals. Prepare conference rooms for meetings Proactive Assistance: Anticipate and offer assistance to guests, such as helping with luggage, providing dining recommendations, and supporting office equipment or technology needs Communication: Promptly inform a16z employees when a visitor arrives using the preferred communication methods (Slack, GChat, Envoy). Relay guest details, including name, purpose of visit, and any additional information Correspondence Management: Handle all correspondence efficiently and with proper a16z etiquette Collaboration: Work with the Workplace Solutions Team for badge creation by collecting necessary information from employees, guests, and vendors Calendar Management: Manage the daily calendar, assist with room reservations using Google Calendar, and support employees and guests with scheduling needs Security and Protocol Adherence: Understand and follow a16z's security protocols and guidelines, including visitor registration procedures and emergency protocols. Report any suspicious activity to the on-site security team Inventory Management: Regularly assess and replenish kitchen and office supplies, coordinating with onsite vendors as necessary Workplace Maintenance: Maintain cleanliness in conference rooms and common areas Mail Organization: Manage incoming and outgoing mail securely and confidentially. Coordinate with courier services for pick-up and delivery schedules Technical Assistance: Assist employees with first-level AV and conference call setups, and collaborate with IT staff for troubleshooting Assist with office analytics and identity employee, office and various programs trends based on data Event Support: Assist onsite events from a workplace perspective Minimum Qualiﬁcations High school diploma or GED required, college degree in business administration preferred 4+ years of experience in workplace experience in a fast-paced, high proﬁle environment Have phenomenal interpersonal and communication skills and be a total team player Have an unparalleled “can-do” attitude Strong organizational and multitasking abilities Proactive and hospitable demeanor Familiarity with office technology and equipment Ability to handle confidential information with discretion Knowledge of security protocols and emergency procedures Experience with G Suite products: Gmail, Google drive, Google calendar and office management software is a plus Understanding of video conferencing systems, such as Zoom, and their features preferred This role may require domestic travel Low ego, high empathy, and the capacity to collaborate effectively with diverse teams The anticipated hourly rate for this role is $43.00 - $48.00, actual starting pay may vary based on a range of factors which can include experience, skills, and scope. a16z culture We do only first class business and only in a first class way We take a long view of relationships, because we are in the relationship business We believe in the future and bet the firm that way We are all different, we recognize that, and we win We celebrate the good times We do it for the team We play to win At a16z we are always looking to hire the absolute best talent and recognize that diversity in our experiences and backgrounds is what makes us stronger. We hire candidates of any race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, Veteran status, and any other status. These differences are what enables us to work towards the future we envision for ourselves, our portfolio companies, and the World. Our organization participates in E-Verify. Click here to learn about E-Verify. Andreessen Horowitz hereby reserves the right to make use of any unsolicited resumes received from outside recruiting agencies and / or individual recruiters without being responsible for payment of any fees asserted from the use of unsolicited resumes.

Responsibilities

As a Workplace Experience Coordinator, you will serve as the main point of contact for employees, guests, and visitors, providing a first-class administrative experience. You will manage guest reception, assist with office needs, and ensure adherence to security protocols.