Contracts Administration Specialist at Defense Holdings, Inc.

Manassas Park, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

0.0

Posted On

08 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Administration, Contract Management, Documentation Maintenance, Milestone Tracking, Compliance, Federal Contracting Requirements, Analytical Skills, Attention To Detail, Record Keeping, Reporting, Process Improvement, Vendor Management, Subcontractor Compliance, Confidentiality

Industry

Public Safety

Description

Defense Holdings, Inc. (DHi) Location: Hybrid (US) Employment Type: Full-Time Department: Legal / Contracts Reports To: Contracts Manager / Director of Contracts Company Overview Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance. At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions. Position Summary Defense Holdings, Inc. (DHi) is seeking a detail-oriented and proactive Contracts Administration Specialist to support contract management and administration for government and commercial clients. The ideal candidate will be responsible for maintaining contract documentation, tracking milestones, coordinating reviews, and supporting compliance with federal contracting requirements. This role requires strong attention to detail, analytical skills, and the ability to manage sensitive contractual information in a fast-paced government contracting environment. Key ResponsibilitiesContract Administration Maintain and organize contract documentation for all active projects. Track contract milestones, deliverables, and expiration dates. Assist in contract preparation, modifications, and renewals. Coordinate contract reviews with legal and program management teams. Compliance & Documentation Ensure contracts comply with federal, state, and internal requirements. Support audits and provide documentation for compliance reviews. Maintain organized records for reporting and internal reference. Cross-Functional Coordination Collaborate with project managers, finance, and legal teams to ensure contracts are properly executed and monitored. Assist with vendor and subcontractor contract documentation and compliance tracking. Reporting & Systems Management Maintain accurate contract records within contract management systems. Generate reports for leadership on contract status, deadlines, and compliance metrics. Assist in process improvement initiatives for contract administration. Required Qualifications Bachelor’s degree in Business Administration, Legal Studies, or related field. 3–5 years of contract administration or related experience. Knowledge of contract management processes and documentation standards. Proficiency in Microsoft Office Suite. Strong organizational and analytical skills. Ability to handle confidential information with discretion. Preferred Qualifications Experience in government contracting or federal compliance. Familiarity with contract management systems. Knowledge of FAR/DFARS regulations. Experience coordinating contract reviews and vendor agreements. Core Competencies Integrity & Confidentiality Attention to Detail Analytical Thinking Interpersonal Communication Organizational Skills Adaptability & Initiative Work Environment Professional office environment (or hybrid/remote if applicable). May require occasional travel. Must be eligible to work in the United States. Ability to obtain and maintain security clearance may be required. Compensation & Benefits Defense Holdings, Inc. (DHi) offers a competitive compensation package including: Competitive base salary (commensurate with experience) Medical, Dental, and Vision Insurance 401(k) with company match Paid Time Off (PTO) and Holidays Life and Disability Insurance Professional development opportunities Equal Opportunity Employer Statement Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Responsibilities

The specialist will be responsible for maintaining and organizing contract documentation for active projects, tracking milestones, and assisting with contract preparation, modifications, and renewals. This role also involves ensuring contracts comply with federal, state, and internal requirements while coordinating reviews across legal and program management teams.