Location: 12 miles south of Navasota, 15 miles north of Hempstead
Title: Contract Administrator
Reports to: Conference Center Director
Compensation: $37,000 - $41,000 annually, based on experience and skills. A college degree is preferred but not required. Customer hospitality is an important aspect of this role. Opportunity for management growth based on performance and experience. After 60 days, Camp Allen offers a medical benefits plan through Blue Cross Blue Shield. After one year, a matching pension plan will be available.

REQUIRED SKILLS:

• Strong organizational skills, strong time management skills, and strong attention to detail.
• Effective time management and multitasking abilities.
• Basic math skills.
• Proficiency with computers and software, including Windows 10, Excel, Word, Google Suite, EventPro, and DocuSign.
• Ability to provide exceptional Christian hospitality.

ROLE OVERVIEW:

The Contract Administrator is responsible for managing the contract lifecycle at Camp Allen, ensuring accurate contract creation using Camp Allen event software, filing, and communication with guests. This position also includes administrative duties such as handling guest communications, maintaining records, and updating CRM to ensure accuracy. The Contract Administrator will work closely with the sales department, business office, guests, and staff to ensure smooth operations and customer satisfaction. A legal background is not necessary.

KEY RESPONSIBILITIES:

• Contract Management: Create contracts using booking software merge documents from reservation booking form and maintain accurate records of contracts sent and received.
• Deposit Management: Send deposit invoices to clients, manage incoming deposit payments, and coordinate closely with the sales department and business office to ensure proper handling of deposits and payments.
• Guest Communication: Contact guests regarding contract details, contract addendums, and assist with incoming sales calls.
• Administrative Duties: Maintain and review Camp Allen’s CRM, review guest insurance policies, tax exemptions, 501(c)(3) forms, and release forms.
• Weekly & Monthly Reporting: Prepare and manage monthly booked event folders, including updated signage, review billing, and other related documents.
• Final Invoice & Billing Review: Ensure final invoices accurately reflect contract charges, actual event charges, and business office records. Close out event in booking software.
• Email Correspondence: Handle numerous email communications with guests and the Camp Allen team daily.
• Light Sales: Receive calls from returning guests to book future events using our booking calendar and event software.

ADDITIONAL RESPONSIBILITIES:

• Manager on Duty (MOD) Shifts: Up to 4 weeknight shifts and 4 weekend shifts per month*. If a weekend shift is worked, Camp Allen provides 8 hours of “comp” time per day, to be used within 2 weeks.
• Flexibility: Willingness to perform additional tasks as needed to support the organization.
  This job description is not an exclusive or complete list of all job functions. The Contract Administrator may be asked to perform additional duties and responsibilities as required to meet the needs of the organization.
  Job Type: Full-time
  Pay: $37,000.00 - $41,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In perso