Contracts Administrator at County of Wake, NC

Raleigh, North Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Dec, 25

Salary

83124.0

Posted On

28 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Analytical Thinking, Team Collaboration, Contract Development, Regulatory Compliance, Communication Skills, Project Management, Time Management, Relationship Building

Industry

Government Administration

Description

What You'll Be Doing Wake County Finance Department is seeking two experienced Contracts Administrator candidates to join the Contracts Administrator Team within the Procurement Services Unit. The candidates will be responsible for managing Contracts in accordance with applicable Wake County policies and local, state and federal regulations. These positions will report to the Contracts Administrator Manager. Essential Functions of the position include the following: Plan, develop, coordinate and oversee the County’s Contracts and Requests for Proposals Create records and log updates throughout the contract process Review documents for compliance and request additional or corrected documentation where necessary Select appropriate Contract templates, complete standard components of templates and draft Methods of Payment and Deliverables clauses in collaboration with program staff Review and negotiate exceptions to the Contract template due to unique circumstances Review Vendor Contracts for compliance with Wake County form and complete required forms when necessary Circulate Contract drafts to essential stakeholders and incorporate relevant feedback Assist departments and vendors in completing applications and answering questions Provide training on contract development and review submitted monitoring forms for completion Manage encumbrances by reviewing contract payment limits, submitting adjustments, and consulting with the Budget Team on fund adequacy Consult with Risk Management and Vendors regarding adequacy of insurance coverage and documentation About Our Team The Wake County Finance Department provides sound, innovative financial direction in accordance with regulatory laws and standards, empowering County leadership to perform their responsibilities. The Department strives to be recognized as an innovative leader in Government Finance, by utilizing leading-edge technology to improve business processes, provide timely and accurate financial information and enhance fiscal accountability. The Department seeks to meet the expectations of County management, the Board of Commissioners and citizens to conserve tax dollars and provide fiscal transparency. The Department supports and partners with other County departments and external organizations to provide efficient, effective customer service to residents, vendors, and employees. The Basics (Required Education and Experience) Bachelor's degree in Public Administration, Business Administration or related field Two years of experience in administration Equivalent education and experience are accepted Please include ALL prior work experience on your application and resume. Beyond the Basics (Preferred Education and Experience) 5 years of Government Contracts Administration experience How Will We Know You're 'The One'? Analytical thinker with the ability to identify issues, obtain relevant information, compare data from different sources and and find a solution Ability to actively participate as a team member to achieve goals with internal and external customers Ability to independently develop Contracts and Requests for Proposals Ability to interpret and apply applicable laws, codes, regulations and standards Ability to communicate in-depth information for the purpose of interpreting and/or negotiating Self-starter with the ability to assesses requirements and develop plans to ensure work is completed on time Ability to build and maintain positive, productive relationships with peers, colleagues and staff Solid project management, organizations, time management and follow-up skills Excellent written and oral communication skills About This Position Location: Justice Center Raleigh, NC 27609 Employment Type: Regular Work Schedule: Mon - Fri, 8:00am - 5:00pm Hiring Range: 61,570 - 83,124 Market Range: 61,570.00 - 104,676.00 Please include ALL prior work experience on your application and resume. Posting Closing Date: Open until filled and may close at anytime What Makes Wake Great Equal Opportunity Statement Background Check Statement Emergency Service Worker Statement What Makes Wake Great Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven-member Board of Commissioners, who are elected at-large to serve two-year terms. Wake County Government has a general operating budget of $1.874 billion, employs over 4400 employees, experiences minimal turnover, and is an award-winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package. Equal Opportunity Statement Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Background Check Statement Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer. Emergency Service Worker Statement In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Responsibilities

The Contracts Administrator will manage contracts in accordance with Wake County policies and regulations. Responsibilities include overseeing contract processes, reviewing compliance, and assisting departments and vendors.