REQUIREMENTS

• Proven experience in a similar administrative role – open to any industry but high preference on grounds maintenance/landscaping.
• Ability to confidently liaise with suppliers, subcontractors and stakeholders and manage contract documents.
• Proficiency in Microsoft Office (Word, basic Excel, PowerPoint, Outlook).
• Excellent organisational skills and a keen eye for detail.

ABOUT THE ROLE

We’re currently seeking a proactive and detail-oriented Contract Administrator to join our team in Northampton. In this impactful role, you’ll provide essential administration support to our busy contract team. If you’re looking for a dynamic and fast-paced environment where you can make a real difference, this is the role for you!

KEY RESPONSIBILITIES

• Completing all administrative tasks for the office; managing own workload, deadlines & supporting the Contract Team.
• Managing communication and enquiries via phone and email, ensuring smooth & professional translations between clients, subcontractors & internal teams.
• Serving as the first point of contact and welcome between the company and its customers, vendors, and visitors.
• Scheduling meetings and appointments; taking clear & thorough meeting minutes when required.
• Supporting Contract Managers and department heads.
• Assisting in scheduling and coordination of operatives and subcontractors, ensuring job progress is monitored and reported
• Processing paperwork as required - Invoices, Quotes, Employee Forms etc. to maintain accurate records, orders and site reports.
• Keeping stock of office supplies and placing orders when necessary