Duties & Responsibilities

• Accountable for the overall performance, governance, and management of maintenance contracts within their portfolio.
• Implement contract strategies that enhance safety, operational performance, contractor productivity, and cost efficiency across supported assets.
• Drive contractor performance through effective contract administration, KPI management, performance incentives where applicable, and continuous performance improvement initiatives.
• Establish and maintain effective working relationships with contractors, asset teams, and key stakeholders to ensure responsive, safe, and high-quality service delivery.
• Lead and facilitate contractor performance reviews, service quality meetings, and other contract governance forums.
• Steward contractor compliance with Contractor Safety and Operational Excellence Management Processes and drive continual improvement in HSE and operational performance.
• Provide financial stewardship of contracts, including cost control, budget management, invoice verification, and alignment with Business and Operating Plan objectives.
• Key role in pre-award and post-award contract administration activities, including obtaining and maintaining required bid strategy development, bid assessments, negotiations, approvals, amendments, and governance documentation for applicable contracts.
• Support maintenance execution by ensuring contract strategies and commercial arrangements effectively enable routine, corrective, and turnaround maintenance activities.
• Collaborate with maintenance, turnaround, and asset teams to manage contractor resources and service delivery requirements.
• Ensure contract records, invoicing, and supporting documentation are accurate, auditable, and compliant with company requirements.
• Promote a culture of continuous improvement by identifying and implementing opportunities to improve contract outcomes, reduce costs, and enhance contractor performance.
• Lead contractor engagement initiatives that reinforce leadership visibility, accountability, and alignment with company expectations and values.

 Qualifications & SkillsAbout the role

Insulvac is seeking a capable and organised Contracts Administrator to support the effective management of contracts across the business. The successful applicant will be responsible for coordinating contractual documentation, monitoring project and supplier arrangements, managing contract changes and ensuring all relevant obligations are met.

This role requires someone with strong administrative and financial skills, sound commercial judgment, and the ability to communicate effectively with clients, suppliers, subcontractors and internal teams.

Key responsibilities

• Prepare, assess and administer commercial contracts, ensuring the terms are appropriate and align with the company's operational requirements.
• Coordinate contract documentation and maintain accurate records of agreements, project correspondence and supporting paperwork.
• Review contract conditions and negotiate amendments with clients, suppliers and other parties where required.
• Process and track changes to work orders, including variations to scope, costs and delivery timeframes.
• Work closely with project managers, subcontractors, suppliers and trades to coordinate contractual requirements and support the timely completion of projects.
• Monitor contract performance and identify potential issues that could affect project costs, deadlines or agreed deliverables.
• Check that contractual arrangements comply with relevant legislation, industry standards, building requirements and applicable codes of practice.
• Provide administrative and contractual support to management to ensure projects are delivered in accordance with agreed terms.
• Compile contract summaries, financial information and reports to assist management with decision-making and risk assessment.
• Maintain professional working relationships with clients, suppliers and subcontractors to support effective contract delivery.

About you

• A tertiary qualification in Business Administration, Commerce, Contract Management or a related discipline.
• At least one year of relevant experience in contract administration or a similar commercial or administrative role.
• A sound understanding of contract management principles, contractual obligations and relevant legal requirements.
• Knowledge of applicable compliance requirements, regulations and industry standards.
• Strong numerical and financial administration skills, with the ability to review costs, variations and contractual information accurately.
• Well-developed negotiation and problem-solving skills, with the ability to assist in resolving contractual issues.
• Clear written and verbal communication skills, including the ability to liaise professionally with a range of stakeholders.
• High attention to detail when preparing, reviewing and maintaining contractual documentation.
• Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook.
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