Contracts Administrator at Pavago

, , Brazil -

Full Time

Start Date

Immediate

Expiry Date

13 Aug, 26

Salary

0.0

Posted On

15 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Lifecycle Management, Legal Operations, Drafting, Redlining, Compliance Tracking, Vendor Management, E-signature Workflows, Risk Management, Stakeholder Coordination, Metadata Management, SLA Management, Audit Readiness, Microsoft Word Track Changes, Excel, Google Sheets, PDF Editing

Industry

Staffing and Recruiting

Description

Contracts Administrator (Contract Lifecycle Management & Legal Operations) – Remote | U.S. Business Hours Position Type: Full-Time, Remote About the Role We’re hiring a highly organized and detail-driven Contracts Administrator to manage the full contract lifecycle — from intake and drafting through execution, storage, renewals, compliance tracking, and reporting. This role is ideal for someone who: Thrives in structured, process-heavy environments Has a sharp eye for legal and commercial details Enjoys coordinating across multiple departments Can manage high-volume agreements without losing accuracy Understands how strong contract operations reduce business risk You’ll work closely with: Legal Procurement Finance Sales Security & Compliance Executive stakeholders to ensure contracts move efficiently while maintaining compliance, governance, and audit readiness. What You’ll OwnContract Intake & Workflow Management Manage standardized intake for: NDAs MSAs SOWs DPAs Vendor agreements Amendments Renewals Route contracts through the correct approval workflows Set and manage SLA expectations for execution timelines Ensure requests contain: Complete business details Pricing information Compliance requirements Counterparties and jurisdiction data Drafting, Review & Redlining Draft and format agreements using approved templates and clause libraries Redline agreements using: Microsoft Word Track Changes Legal playbooks Fallback language guidance Identify and escalate non-standard terms involving: Indemnification Limitation of liability IP ownership Data privacy/security Termination rights SLAs Maintain deviations logs documenting: Changes Approvals Rationale Approvals & Governance Coordinate approvals across: Legal Finance Procurement InfoSec Privacy Leadership Verify: Pricing alignment Budget approvals Vendor onboarding documentation Compliance requirements Ensure all contracts follow internal governance policies and approval matrices Execution & Repository Management Manage e-signature workflows through: DocuSign Adobe Sign Verify: Signer authority Signature blocks Fully executed copies Maintain contract repositories and CLM systems including: Ironclad Icertis Agiloft ContractWorks Conga SharePoint Ensure metadata accuracy for: Contract value Renewal dates Notice periods Jurisdictions Data processing requirements Renewals, Obligations & Compliance Track: Renewals Auto-renewal clauses Notice windows Deliverable obligations Pricing escalators Maintain proactive reminder systems to avoid missed deadlines Ensure compliance with: GDPR CCPA HIPAA PCI-DSS Internal controls Keep contracts audit-ready with complete approval and signature trails Reporting & Process Improvement Deliver dashboards and reporting on: Contract cycle time SLA adherence Standard-term usage Renewal pipelines Clause deviations Improve: Template governance Clause libraries Workflow automation CLM processes Support scalable legal operations and self-service contracting workflows What We’re Looking ForCore Requirements 2+ years of: Contracts administration Legal operations Procurement operations Contract lifecycle management experience Hands-on experience with: CLM systems Contract repositories E-signature workflows Strong proficiency with: Microsoft Word Track Changes Excel / Google Sheets PDF editing tools Strong understanding of: Indemnity Limitation of liability Confidentiality IP ownership DPAs SLAs Excellent organizational and communication skills Nice-to-Have Experience Experience in: SaaS Technology Healthcare Finance Regulated industries Familiarity with: Vendor risk management Procurement workflows Security questionnaires Experience managing: Clause libraries Template governance Legal playbooks Exposure to: GDPR HIPAA PCI-DSS SOX compliance What a Typical Day Looks Like Intake and route new contract requests Draft, review, and redline agreements Coordinate approvals across departments Manage DocuSign workflows and finalize execution Maintain CLM records and metadata accuracy Track renewals and obligation deadlines Publish reporting dashboards and contract metrics Improve workflows and automate repetitive processes In short: You ensure contracts are accurate, compliant, approved quickly, properly stored, and proactively managed throughout their lifecycle. Success Looks Like Contracts executed within SLA timelines Zero missed renewal or notice deadlines Fully organized, searchable, audit-ready repositories Reduced contract cycle times and fewer deviations Strong stakeholder confidence in legal operations processes High metadata accuracy and workflow consistency Why This Role Stands Out High-impact operational role supporting core business functions Strong exposure to: Legal Finance Procurement Executive Operations Opportunity to build scalable contract operations processes Remote flexibility with structured workflows Career growth into: Legal Operations Manager Procurement Operations Commercial Operations Contract Management leadership roles Interview Process Initial Phone Screen Video Interview with Pavago Recruiter Practical Task: NDA redlining exercise Contract tracker creation Client Interview Offer & Background Verification Apply Now If you: Love structure, organization, and process accuracy Enjoy managing contracts and operational workflows Thrive in detail-oriented environments Want to help organizations reduce legal and operational risk This role is a strong fit for professionals who excel at contract lifecycle management, legal operations coordination, and maintaining accurate, compliant, and scalable contracting processes.

Responsibilities

Manage the full contract lifecycle from intake and drafting to execution, storage, and renewals. Coordinate approvals across Legal, Finance, and Procurement while maintaining CLM systems and ensuring audit readiness.