Contracts and Compliance Coordinator at Ballard Marine Construction

Washougal, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

34.0

Posted On

12 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Operational Support, Business Licensing, Contracting, Legal Support, Vessel Registration, Documentation Control, Compliance Follow-Through, Judgment, Communication, Organization, Time Management, Confidentiality, Microsoft Office Suite, Multitasking, Prioritization

Industry

Construction

Description

WHY JOIN BALLARD MARINE CONSTRUCTION? Ballard Marine Construction is a specialty marine and underwater contractor headquartered in Washougal, WA, with complex projects across North America. The work we do is demanding, high-risk, and highly technical which makes contracts and compliance critical to our success. We’re selective about who we bring onto the team because our culture depends on it. Accountability, ownership, and integrity aren’t optional. You’ll work alongside professionals who respect your expertise, rely on your guidance, and expect you to help set the standard. Who are we? * Ballard is fast-paced, competitive, and built for people who take pride in doing things right. “Good enough” isn’t good enough; we win by executing at a high level, staying sharp, and delivering results. * This is a place for people with grit — the kind who don’t fold under pressure, don’t get rattled by challenges, and don’t wait for someone else to solve the problem. We take ownership, learn fast, and push forward. * You’ll work alongside teammates who are driven, trustworthy, and committed to the mission and values. People here work hard, hold each other accountable, and celebrate wins together — because we earn them together. * Ballard is not a place to coast. It’s a place to contribute. If you’re a contracts & compliance professional who wants real responsibility, visibility, and impact (not just paperwork and process), you’ll thrive here. At Ballard, your work matters. Your decisions matter. And your performance is rewarded. You’ll get out of it exactly what you put into it. Let’s go! Job Summary: This position is responsible for providing high-level administrative and operational support to the Compliance, Risk and Legal (CRL) team. Under the direction of the Risk Manager and in partnership with members of the CRL team, the Contracts & Compliance Coordinator supports the end-to-end administration of CRL processes, including coordination of business licensing at the state and local levels, client and vendor contracting, support of legal matters, renewing vessel registrations in accordance with federal law, documentation control, and compliance follow-through. The Contracts & Compliance Coordinator must be hands-on, proactive, capable of turning ambiguity into action, and succeed in a mission driven, team-oriented setting. The position requires that the individual in the role will have the ability to exercise good judgment in a variety of situations, with strong written and oral communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. They will be able to work independently on projects, from conception to completion, and must be able to work under high demands and established timelines and handle a wide variety of activities and confidential matters with discretion. Ideal Candidate: Core Attributes: * Grit and Resiliency - We dig deep to figure out how to make things happen no matter how impossible it seems. We never give up. We take on challenges that nobody else can; or will. * Comradery and Inspirational - We are a hard-working team of likeminded individuals working toward a common goal. We regularly celebrate wins and like to have fun whether at work or at play. We come together each day looking for ways to instill life and energy into the world around us. * Driven and Competitive - We love competition. We love to win and love to learn when we lose. Not getting the job done is not an option. We are obsessed to do our best and we do what it takes to win. * Trustworthy and Respectful - We are passionate about honesty, authenticity and transparency. No lies. No drama. No politics. We value constructive conflict and ensure that even in conflict we treat others with respect. * Ownership and Accountability - When something goes wrong, we first “look in the mirror” before we “look out the window”. We ask “what could I have done differently?” and then we share lessons learned. Regularly challenging ourselves and those around us to be better is a way of life. “Me first” belongs here. Education: * High School Diploma or GED Experience: * Two (2) years’ experience in administrative support or in areas requiring similar skill sets. Skills: * Excellent interpersonal skills and able to communicate and work well at all levels within the organization. * Calm and steady approach in all situations. Highly professional demeanor. * Strong proficiency with Microsoft Office Suite products, particularly Outlook, Excel, and PowerPoint. * Ability to multitask, prioritize and work in a fast-paced environment. * Service-oriented; driven to provide excellent service throughout the organization. * Excellent ability to manage tasks and conflicting priorities and deadlines. * Excellent communication and interpersonal skills. * Able to handle sensitive information and maintain a high level of confidentiality. Responsibilities: * Responsible for managing applications for and timely renewal and maintenance of required business and contractor licensing at state and local levels. * Support General Counsel with various legal matters, including but not limited to discovery and other document collection, claims, contract notices, disputes, and intellectual property protection. * Support vendor and client contracting processes as needed. * Manage annual vessel registrations and mandatory reporting to the U.S. Coast Guard and EPA via agency portals. * Manage vendor insurance certificate compliance utilizing a third party program. * Manage third party client portals such as ISNetworld and Avetta for compliance with client requirements. * Maintain department records and files in an organized manner. * Manage shipping and mailing for the department. * Assist with coordination, scheduling and provision of department meetings, travel, expenses and activities. * Support development of department policies and procedures. * Support development of department training materials and presentations. * Actively support and promote ongoing development of LEAN processes in all CRL related areas. * Other duties as assigned. Physical Demands Working Environment: * Works in a general office environment and will sit/stand and work on a computer for extended periods of time. * Occasionally required to stoop, bend, walk, crouch, and climb * Ability to lift up to 25 pounds. * Ability to speak, write, and understand English. * 40-45 Hours per week; hours are flexible based on approved arrangements with Supervisor Benefits: Ballard offers a comprehensive benefits package and provides a culture that values opportunity for growth, development, and internal promotion. Benefits include medical, dental, vision, life insurance, LTD, STD, PTO, 401K Plan with employer match, paid holidays, and so much more!! Salary Range: * $30 - $34 per hour * Pay is commensurate with experience and qualifications. EEO Statement: Ballard Marine Construction, LLC. is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or veteran status. Reasonable accommodation will be considered for qualified individuals with a disability if it does not create undue hardship for the Company, consistent with the ADA as amended.

Responsibilities

This position provides high-level administrative and operational support to the Compliance, Risk, and Legal team, focusing on end-to-end administration of CRL processes under the Risk Manager's direction. Key duties include coordinating business licensing, supporting client/vendor contracting, assisting with legal matters, renewing vessel registrations, and managing documentation control.