Contracts Assistant at DecisionPoint | Cortek

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

0.0

Posted On

04 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Administration, SharePoint, Invoice Review, Compliance Auditing, Excel, Market Research, eFiling, ILMS, Procurement Policy, Liaison, Briefing Preparation, Program Management, Strategic Planning, Foreign Assistance, Data Analysis, Coordination

Industry

Information Technology & Services

Description

Overview DecisionPoint Corporation is seeking a Contracts Assistant with a Secret Clearance in Washington, DC to support our government customer. This position is onsite. Duties & Responsibilities Assist the Contracting Officer Representative (COR) in the administrative coordination of contract task orders from proposal stage to project close-out in accordance with relevant regulations. Organize Contracts Management folders in SharePoint. Review invoices through the online Invoice Processing Platform (IPP). Periodically audit invoices and billing for compliance with existing contracts and follow up and resolve all differences. Develop and maintain a Compliance Calendar or tracking system of contractual reporting due dates in Excel, including contract renewals, registrations, action items and other areas as necessary, etc. Assist the program office in market research including product, equipment and supplier research and guidance. Maintain complete and accurate contract files in accordance with all applicable regulations to facilitate internal administration and audits through eFiling in ILMS. Remain current with procurement policy, such as end-of-year funding action deadlines as they relate to contracting actions and maintain familiarity with customer contract policies and Acquisition Manuals. Maintain liaison with operations and funding experts in functional areas. Inform Bureau of African Affairs (AF) staff and recommend strategies and approaches to best use foreign assistance resources for the assigned portfolio at the country, regional, and global level. Research, and provide oral and written briefings, memos, talking points, and analytical products for AF leadership, other Department offices, practitioners in U.S. embassies, State Department Public Diplomacy Officers, and interagency representatives on best practices, challenges and opportunities, programming needs and gaps, and potential for interagency program co-ordination. Identify, recommend, and support the development of new programs aligned with AF’s strategic objectives. Identify and implement innovative approaches for working with U.S. embassies and contract and/or grant recipients to improve the efficiency of AF/A and A/EX program management and to minimize administrative burdens. Assist AF/A and AF/EX in the development of SOPs for project management life cycle of projects including initiation, planning (e.g., Statements of Work (SOW), execution, and closure. Track and analyze new political, economic, humanitarian, and security developments in sub-Saharan Africa that may affect current and future programming and use this to inform and support strategy development and the strategic alignment of AF program and activities with the Department and Bureau’s highest priorities. Use technical expertise in assigned area to support the budget planning for AF including the preparation of foreign assistance materials (Congressional notifications, allocation requests, and operational plans). Organize and participate in strategy and portfolio reviews to understand the impact and performance of AF programs. Develop and support U.S. Government and international coordination mechanisms and strategic program planning. Advise AF/A and AF/EX on synchronizing programs with other U.S. Government and international efforts, developing recommended strategies to create more efficient planning and program management and oversight with U.S overseas missions, implementers, and relevant third countries and nongovernmental organizations. Coordinate with other program practitioners to develop whole-of-government approaches to promoting immediate, medium-term, and long-term objectives. Travel periodically to sub-Saharan Africa to enhance program coordination with U.S. embassy representatives and conduct site visits to oversee ongoing programming. Use relevant State Department and interagency databases to track funding to inform decision making for foreign assistance for AF. Qualifications Active Secret Security Clearance. High School Graduate or equivalent. Minimum Years’ Experience: 4 years or more. Proficient in Microsoft Office Suite. Possess strong multi-tasking and organizational skills. Strong interpersonal and customer service skills. Demonstrated written and oral communications skills. Ability to handle complexity and highly detailed responsibilities. Experience and ability to work and interact with others and provide excellent customer service. Ability to prioritize work and make decisions. Skill and ability in managing multiple concurrent activities of varying complexity, including changing priorities and short turn-around times. Our Equal Employment Opportunity Policy EEO and Affirmative Action Policy: DecisionPoint Corporation is an Equal Employment Opportunity and Affirmative Action employer. It is the policy of DecisionPoint Corporation to provide equal employment opportunity in accordance with all applicable Equal Employment Opportunity/Affirmative Action laws, directives and regulations to all employees and qualified applicants without regard to race, ethnicity, color, religion, national origin, sex, age, disability status, pregnancy, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected status under Federal, State or Local laws. Pay Transparency Policy: In accordance with Presidential Executive Order 13665, DecisionPoint Corporation will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Authorization to Share Resume and Personal Information: By expressing your interest and submitting your resume for this position, you authorize DecisionPoint Corporation to share your resume, as well as personal information included on the resume, with its subsidiaries, affiliates and teaming partners for the purpose of considering you for this position and other available positions requiring comparable skills, education and experience. Should DecisionPoint Corporation. or its affiliates and teaming partners wish to initiate pre-employment discussions, you will be asked to complete an employment application and related employment documents.

Responsibilities

The assistant will support the Contracting Officer Representative in the administrative coordination of contract task orders from proposal to close-out, including organizing SharePoint folders and reviewing invoices via the Invoice Processing Platform. Key duties also involve maintaining compliance tracking systems, conducting market research, and ensuring contract files are accurate for audits.