The contracts coordinator plays a key part in accelerating our business success by ensuring the seamless setup of projects, maintaining accurate and accessible contract records, and supporting timely execution of agreements and amendments. With a focus on precision, efficiency, and partnership, this position supports the Sales & Contracts Director to create the operational clarity and momentum that empowers our team to move forward with confidence.

• Assist the Contracts Management Director with proposals and contracts as directed.
• Facilitate project set up by receiving and entering all new job requests, creating files, and generating proposal numbers in applicable software database.
• Assist with coordination of area take-offs for Design Labor Proposals and FFE plan take-off entry for generating the FFE Proposal.
• Construct approved project contracts and amendments into applicable software database.
• Create tracking reporting report and file for approved project contracts and amendments.
• Track contract timelines and expirations; follow up with internal teams and clients as needed to ensure timely renewals or amendments.
• Assist in coordination with accounts receivable to issue commencement invoices.
• Assist with research and/or negotiate product, freight and labor costs associated with preparation of contracts.
• Coordinate with legal/risk management as needed on contract language, insurance requirements, and compliance documentation
• Maintain accurate and up-to-date digital filing systems for contracts and amendments.
• Manage and maintain client contact list in Studio WebWare, Ajera and/or other company platforms.
• Provide backup for receptionist as needed.
• All other duties as assigned