Contracts Manager at EPIQ Design Solutions LLC

Rolling Meadows, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Feb, 26

Salary

0.0

Posted On

08 Nov, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Drafting, Negotiation, Contracts Management, Risk Management, Compliance, Collaboration, Communication, Analytical Skills, Project Management, Attention to Detail, Cybersecurity, Government Contracting, Regulatory Compliance, Issue Spotting, Export Controls, International Contracting

Industry

Research Services

Description

Description Company Background Epiq Solutions develops cutting-edge software-defined radio (SDR) products and processing solutions to enable spectrum dominance for maritime, land, air, and space domains. With 15 years serving government and commercial enterprise customers and 25K+ devices fielded to date, Epiq Solutions is a trusted partner with a proven heritage of delivering open architecture products in radically small form factors where time-to-market, cost, and performance are critical for mission success. For more information, visit https://epiqsolutions.com. Job Summary Epiq Solutions is rapidly expanding, and we’re looking for an experienced Contracts Manager to lead and manage contracting and related activities spanning government and commercial customer, supplier and subcontractor relationships. You will be responsible for drafting, negotiating, and administering contracts, mitigating risk, and monitoring regulatory compliance (FAR, DFARS, etc.). You’ll act as a key partner to engineering, procurement, program management, and legal, enabling us to scale efficiently and responsibly. Job duties will also include support for Epiq Solutions’ Canadian affiliate, Xiphos Systems Corporation. Responsibilities Contract Drafting & Negotiation Draft, review, and negotiate a wide range of contracts including customer agreements, prime contracts, subcontracts, supplier/vendor contracts, software licensing agreements, NDAs, and teaming agreements. Work with Supply Chain to ensure all subcontracts include proper flow-down clauses, data rights, IP provisions, export control, and cybersecurity requirements. Escalate and collaborate with Legal Counsel on non-standard terms, high-risk provisions, or deviations. Contracts Management Maintain and manage contractual record-keeping via a contract repository system. Track key milestones, renewals, amendments, deliverables, and change orders. Interact with business teams to monitor parties’ compliance with contract obligations (deliverables, warranties, service levels), and handle modifications or extensions as needed. Ensure contracts meet internal policy standards, audit requirements, and regulatory obligations. Administration of some contractual/FAR requirements (e.g. small business subcontracting plans, commercial item justifications, related supplier flowdowns and questionnaires). Cross-Functional Collaboration & Translation Work closely with Program Managers, Engineering, Production, Procurement, and Finance to translate contractual requirements into actionable plans, schedules, and work breakdowns. Review proposals and bid documents to identify contractual risk and provide clarity on terms. Communicate obligations and risks to internal stakeholders in non-legal language, facilitating alignment and accountability. Risk Management & Compliance Assess contract risk and recommend mitigation strategies (indemnities, liability limitations, insurance, dispute resolution, etc.). Administer and monitor compliance with internal policies and external regulations (FAR, DFARS, ITAR/EAR, CMMC, NIST). Support contracts compliance reviews, audits, governmental oversight engagements (e.g., DCAA, DCMA), contract closeouts, and compliance investigations. Reporting, Metrics & Insights Prepare executive-level summaries of contract health, risk, and opportunities. Deliver insights and recommendations to leadership to support strategic decision-making. Process Improvement & Tools Implementation Develop and maintain standard contract templates, playbooks, checklists, and workflows. Lead or participate in selecting, configuring, and driving adoption of a Contract Lifecycle Management (CLM) and recordkeeping systems and contract tools. Conduct training or awareness sessions for business teams on contract best practices, roles, and responsibilities. Requirements Required Bachelor’s degree, preferably in Business, Law, Project Management, or a related field. 10+ years of experience in government contracting and commercial contracts for technology —especially with defense or other regulated industries. Working knowledge of FAR, DFARS, export controls (ITAR/EAR), and cybersecurity contract clauses. Advanced issue-spotting, analytical, drafting, redlining, and negotiation skills. Proven ability to collaborate across functions (Engineering, PM, Procurement, Finance). Excellent verbal and written communication, organization, and project management skills. Ability to manage multiple, complex contracts and priorities in a fast-paced environment. High integrity, attention to detail, and confidentiality. Some limited travel will be required (approximately 10%). Desired Prior experience in audits, government oversight, or contract compliance (DCAA, DCMA). Demonstrate experience with international contracting (Direct Commercial Sale [DCS] and Foreign Military Sales [FMS] Contracts) as well as denied party screening. Familiarity with product development, embedded systems, or communications technologies. Advanced degree or legal qualification (JD, LL.M., or similar). Knowledge of cybersecurity standards (e.g. NIST 800-171, CMMC). Active US Government Security Clearance or the ability and willingness to obtain a Secret or Top Secret/SCI security clearance, which requires US citizenship. Benefits Join a successful and growing company investing in our future success Flexible work hours Generous vacation policy Paid five-week sabbatical every five years 401(k) matching Health, dental, vision insurance Life and long-term disability insurance Employee assistance program Wellness reimbursement Charitable giving company match Competitive salary commensurate with experience and performance Fun, laid-back culture and rewarding work! Epiq Solutions is an Equal Employment Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Responsibilities

The Contracts Manager will lead and manage contracting activities, including drafting, negotiating, and administering contracts while ensuring compliance with regulations. This role involves collaboration with various departments to translate contractual requirements into actionable plans and monitor compliance with contract obligations.