CONTRACTS SPECIALIST at Corporate Environmental Risk Management

Tucker, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jul, 26

Salary

0.0

Posted On

03 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract management, Bid document review, Procurement, Project correspondence, Project view, Onbase, Insurance requirements, Audit trail maintenance, Certified payrolls, EEO documentation, Invoice processing, Communication skills, Problem-solving, Construction contract lifecycle, GDOT contract requirements

Industry

Civil Engineering

Description

JOB DESCRIPTION JOB SUMMARY: As the Contracts Specialist for CERM, you will coordinate the day-to-day management of the Construction Contract life-cycle for projects let to Construction. ESSENTIAL DUTIES: * PreBid Activities * Review bid documents for appropriate contract requirements * Funding Source and corresponding contract requirements * Contract time, Interim Dates and Liquidated damages * Supplemental Specs and Special Provision * Attend Pre-Bid Conference * Assist with addendums as needed * Process Bid for Award * Create Procurement File * Receive bids and prepare bid tabulation * Review for pre-qualifications, bonds, vendor status * Create recommendation to Award (if GDOT funded) * Initiate agenda item to award for Board of Commissioners * Prepare Contract Documents * Create Contract copies for Execution * Review Contracts received for all execution requirements * Forward to Clerk for Execution * Transmit / File executed documents * Maintain Project Files * Generate project correspondence * Prepare contract changes/time extensions as needed * Initiate agenda items for contract changes for Board of Commissioners * Upload documents into OnBase * Input milestones into Project View for tracking * Review update insurance requirements as needed * Ensure transmittals/shop drawings are filed as processed * Transmit GDOT contract requirements as necessary (LAP forms, MC Checklists, Contract Changes, Closeout Documents) * Maintain audit trail/file for federally funded projects (subcontracts, certified payrolls, EEO documents) * Prepare contract for close-out and archiving * Process Payments * Coordinate eInvoice process for Contractor payments using Project View * Review and distribute for appropriate approvals * Disburse and track payment request through final approvals * Initiate / Generate next request to Contractor * Initiate Final Payment documents/Final Change Order documents * Prepare close-out agenda item for Board of Commissioners * Telephone Support * Answer incoming calls and provide assistance when possible, forward to field staff as needed, and direct to other County departments as applicable.

Responsibilities

The Contracts Specialist coordinates the day-to-day management of the construction contract lifecycle, including pre-bid activities, bid processing, and contract execution. They are also responsible for maintaining project files, managing contract changes, and processing contractor payments.