Contracts Specialist at GAFCON PM CM LLC

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Apr, 26

Salary

110000.0

Posted On

03 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contracts Management, Procurement, Negotiation, Document Management, Compliance, Communication, Teamwork, Risk Management, Budgeting, Construction Management, Proposal Development, Public Contract Codes, Education Codes, Project Lifecycle, Change Orders, RFQ/RFP Process

Industry

Construction

Description

Job Details Job Location: SDHQ - San Diego, CA 92131 Position Type: Full Time Salary Range: $90,000.00 - $110,000.00 Salary Job Category: Marketing Gafcon PM-CM LLC: Who We Are Founded in 1987, Gafcon is a family-founded firm delivering complex projects that strengthen and empower communities. We are a project and construction management consulting firm, acting as Owner’s Representatives to guide and advocate for our clients throughout every phase of their projects. We specialize in development and construction management services for both public and private sector clients. With a client-first mindset, we use advanced technologies and proven management practices to ensure transparency, foster confident decision-making, and deliver results aligned with each owner's vision. Our approach is centered on managing scope, schedule, and budget with precision—ensuring every project stays on track, meets expectations, and maximizes value. In 2024, our family-owned company joined GISI (Global Infrastructure Solutions Inc.), a global network of industry leaders. While our ownership changed, our operating business, leadership, and company culture remained unchanged. What did change was our reach—we’ve expanded our breadth of knowledge and gained access to a wider network of industry partners, strengthening the services and solutions we offer our clients. Our strength lies in our people. Gafcon is home to a dedicated team of over 130 professionals in program, project, and construction management—individuals who are not only experts in their fields but are also passionate about continuous learning and innovation. We cultivate a collaborative and inclusive culture that values diverse ideas, ethical leadership, and shared success. At Gafcon, one of our core principles is to “create value for our clients, our communities, and for each other.” We’re deeply committed to giving back—whether it’s cleaning beaches, supporting service members, or volunteering at local charities. We work hard, celebrate together, and strive to make a lasting, positive impact in everything we do. The Opportunity The Contracts and Procurement Specialist is responsible for ensuring the consistent management of all procurements, proposals, and contracts within the assigned program. This includes oversight and administration of the contracting process, coordination of bidding and submission activities, contract negotiations, and document management. This role requires close collaboration with internal departments—including operations, project management, finance, construction management, program, and project teams—as well as with the client’s designated departments and entities. What You Will Do – Essential Responsibilities Lead the development, management, and oversight of organizational contracts while ensuring compliance with company standards and ethical practices. Ensure contracts and proposals are accurately entered into organizational systems and securely maintained. Establish procurement standards for consultants and oversee the RFQ/RFP process for both internal teams and clients. Define and maintain contract standards, including budget presentation, payment terms, key provisions, and general language. Review contracts and supporting documents for accuracy, consistency, and compliance. Coordinate with insurance providers to ensure adequate coverage and meet purchasing requirements. Serve as the primary point of contact for contract negotiations, engaging with internal and external stakeholders as needed. Develop and implement negotiation strategies that align with business goals, minimize risks, and drive organizational value. Monitor deliverables, track deadlines, and maintain ongoing communication with internal teams and business partners regarding contract status and issues. Evaluate contract performance to ensure compliance and address conflicts or changes during renewals. Partner with project and program teams to provide guidance on procurement and contracts throughout the project lifecycle. Prepare board docket items related to contracts and procurement activities. Work closely with Finance to confirm that purchase orders and contract values are accurate and updated. Manage the contract workflow process, including preparation of amendments, change orders, and modifications. Perform other related duties as assigned. Qualifications and Requirements Bachelor’s degree in business, construction management or related field is strongly preferred Five or more years of experience in contracts and procurement (education may substitute for experience) Prior work experience in a contracts and procurement role, such as purchasing, or contracting Experience working in California K-14 education market Experience applying organizational standards when developing requests for proposals, negotiating terms, and drafting contracts Familiarity with public contract codes and education codes Knowledge of various procurement and construction delivery models, such as Design-Build, Design-Bid-Build, CM at Risk, and JOC Strong verbal and written skills, and ability to convey complex information in a way that others can readily follow Ability to demonstrate the competencies of achieving results, initiative, communication, and teamwork Gafcon PM-CM LLC reserves the right to periodically redefine your roles and responsibilities based on the requirements of the organization and/or your performance. As a condition of employment Gafcon PM-CM LLC will require proof of your legal ability to work in the United States and conduct a background check. Benefits Overview At Gafcon, we know that our people are our greatest asset. That’s why we offer a comprehensive benefits package designed to support your personal and professional well-being, including: Competitive salary with generous company contributions toward comprehensive family health, dental, and vision insurance Employee Stock Purchase Program 401(k) plan with Employer Match Generous Paid Vacation, Sick and Holidays Ongoing Professional Development and Career Advancement Support People-first, inclusive culture with team celebrations, volunteer opportunities, and meaningful employee recognition Compensation Disclaimer Gafcon's compensation range for this opportunity is outlined in the initial section of this job posting. Individual pay decisions will vary based on the candidate's experience, qualifications, and market conditions. While we strive to provide competitive compensation within our range, it is not typical for an individual to be hired at, or near, the top of the salary range. Our approach considers various factors including external market data, internal equity considerations, and the candidate's experience. Gafcon also offers a comprehensive benefits package as part of our overall compensation strategy. Equal Employment Opportunity Statement Gafcon PM-CM LLC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment on the basis of race, color, ethnicity, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other status protected by federal, state, or local law. If you require a reasonable accommodation due to a medical condition or disability in order to complete the application process or perform the essential functions of a position, please contact Gafcon at jobs@gafcon.com. Please include the nature of your request and your contact information. Qualifications

Responsibilities

The Contracts Specialist is responsible for managing all procurements, proposals, and contracts, ensuring compliance and oversight throughout the contracting process. This includes contract negotiations, document management, and collaboration with various internal and external stakeholders.