Contracts Support Officer at Griffith University

City of Brisbane, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

06 Aug, 26

Salary

92456.0

Posted On

08 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Administration, Compliance Monitoring, Financial Processing, Stakeholder Engagement, Budget Tracking, Power BI, SharePoint, Procurement Policy, Quality Assurance, KPI Monitoring, Record Maintenance, Meeting Coordination

Industry

Higher Education

Description

Company Description Every institution values excellence. What matters most is why. Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. Job Description We are seeking a detail-oriented Contracts Support Officer to support the Contracts Manager with contract administration, compliance, financial processing, and contractor performance monitoring. Provide administrative and quality assurance support for contract activities and timelines. Ensure compliance with Griffith University Procurement Policy and the Queensland Procurement Policy (QPP). Maintain contract records, certifications, licences, and related documentation. Prepare and process contract variations and monitor upcoming contract renewals. Assist with budget tracking, invoicing, purchase orders, payment processing and various procurement activities Monitor contractor performance, KPI compliance, statutory maintenance reporting, and contractor inductions. Review labour hour amendments (RTCs) submitted by contractors. Maintain Power BI reports relating to maintenance and outstanding work requests. Liaise with Operations and Facilities Management teams regarding contractor issues and non-compliance. Provide general administrative support, including meeting coordination, minutes, SharePoint maintenance, and spreadsheet updates. About you: What matters most is your drive to create a brighter future that benefits all. Through our core principles of excellence, ethics and engagement, you’ll thrive on seeing the direct and lasting impact you’ll have on every community and every future. You are a highly organised and detail-oriented professional with experience in contract administration, compliance, or business support. You have strong administrative and financial processing skills, with the ability to manage multiple priorities and maintain accurate records in a fast-paced environment. You have excellent communication and stakeholder engagement skills, enabling you to work effectively with contractors, suppliers, and internal teams. You are confident using systems such as finance platforms, SharePoint, spreadsheets, and reporting tools like Power BI. You demonstrate a proactive approach to problem-solving, a strong commitment to compliance and quality assurance, and the ability to work both independently and collaboratively to meet deadlines and support operational outcomes. What we can offer This is a continuing, full-time position primarily based either at the Griffith University Brisbane South (Nathan). As Griffith is a multi-site University you may be required to work across other locations. Griffith University’s sites are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples. Salary range HEW level 5 $84,918 - $92,456 per annum, plus 17% superannuation. Additional Information Why join Griffith? As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer: Mix of on campus and work from home options available and a supportive work environment Salary packaging options and corporate health discounts Health Safety and Wellbeing initiatives – on campus Gym facilities At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience. Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy. How to apply Please submit your application online and ensure it includes the following: A covering letter outlining your suitability for the role (please refer to the About You section above and the position description) Current curriculum vitae/resume including full contact details Applicants must have unrestricted working rights. VISA sponsorship is not available for this position. Successful candidates may be subject to a criminal history check. For further information specifically about this role, please contact Luke Greenan, Contracts Manager at [email protected]. Closing date: This advert will remain open until filled. Your application will be reviewed on receipt. All applications must be submitted online. Primary Location (Campus): Brisbane South (Nathan) Employment Type: Full Time Department ID: Campus Life Assets and Contracts - OSB Appointment Type: Continuing

Responsibilities

Provide administrative and quality assurance support for contract activities, ensuring compliance with procurement policies. Manage financial processing, contractor performance monitoring, and maintain reporting tools like Power BI.