Controller at Polly English

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Full Time

Start Date

Immediate

Expiry Date

04 Sep, 26

Salary

0.0

Posted On

06 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Credit Card Management, Financial Reporting, Internal Controls, Accounts Payable, Bank Reconciliation, Audit Coordination, Team Leadership, Expense Management, QuickBooks, SAP Concur, Excel, Regulatory Compliance, Risk Management, Financial Oversight, Census Reporting, Budgeting

Industry

Description

Job Title: Controller Department: Finance & Accounting Reports To: Chief of Staff Location: Las Vegas, Nevada Employment Type: Full-Time Position Summary The Controller is a key financial leader responsible for overseeing credit card operations, managing core accounting functions, and ensuring the integrity of financial processes across the organization. This role plays a critical part in maintaining fiscal responsibility, internal controls, and operational efficiency within the accounting department. The Controller will manage staff, supervise month-end activities, ensure compliance with financial policies, and serve as the primary point of contact for audit and census-related requests. Key Responsibilities Credit Card Management * Assign new corporate credit cards to employees in accordance with company policy. * Monitor and manage fraud alerts, coordinating promptly with issuing banks and internal stakeholders to resolve issues. * Address and resolve non-fraud-related credit card declines, identifying root causes and implementing corrective actions. * Download monthly credit card statements and distribute them securely to relevant employees for reconciliation. * Administer Concur platform for expense reporting; ensure proper setup, user access, and compliance. * Collaborate closely with accountants and accounting staff to reconcile card usage and enforce spending policies. Accounting Department Management * Lead, mentor, and manage accounting team members, ensuring clear communication, accountability, and professional development. * Oversee all accounting processes and procedures, driving continuous improvement and compliance. * Maintain and reconcile the chart of accounts. * Monitor bank account activity across all entities: * Ensure adequate funding levels are maintained. * Download and review bank statements regularly. * Initiate and process stop payments when necessary. * Conduct monthly reviews of account activity (more frequently as needed). * Partner with accounting staff to uphold strong internal controls and best practices. * Review fund requests and assess financial impact before approval. * Oversee accounts payable function: * Review weekly AP reports for each entity. * Serve as final reviewer (MP) for MP properties’ expenses. * Authorize fund transfers to cover approved monthly expenses. * Process and approve payments via ACH and other methods (annual, quarterly, monthly, online), including but not limited to: * Insurance premiums (Homeowners, General Liability, Workers’ Compensation, Employee Benefits) * Storage fees * Other recurring operational expenses Audit and Census Request Management * Prepare and coordinate responses to external audit inquiries. * Manage annual and periodic census reporting requirements, including: * Workers’ Compensation audits and filings * Liability insurance certifications and renewals * 401(k) plan audits and compliance documentation * Liaise with auditors, insurers, and third parties to ensure timely and accurate submissions. Qualifications and Experience * Bachelor’s degree in accounting, Finance, or related field; CPA preferred. * Minimum of 7 years of progressive accounting experience, with at least 3 years in a supervisory or managerial role. * Strong knowledge of QuickBooks, internal controls, and financial reporting standards. * Proven experience with credit card management, AP processes, and bank account reconciliation. * Proficiency in Concur or similar expense management systems. * Experience with audit preparation and insurance compliance (Workers’ Comp, Liability, 401(k)) required. * Advanced skills in Excel and accounting software (e.g., QuickBooks, SAP Concur, Procore, or equivalent). * Excellent organizational, leadership, and communication skills. * High level of integrity, confidentiality, attention to detail, and ability to work independently in a fast-paced environment. Key Competencies * Leadership & Team Development * Financial Oversight & Control * Process Improvement * Risk Management * Cross-Functional Collaboration * Regulatory Compliance Work Environment This role operates in a professional office environment and may require occasional overtime during month-end, quarter-end, or audit periods. This role requires some urgent off-hours attention to support a 24/7 team with credit card needs as they arise. Monday - Friday: 08:00 A.M. to 05:00 PM

Responsibilities

The Controller oversees credit card operations, core accounting functions, and the integrity of financial processes. This role manages the accounting team, supervises month-end activities, and serves as the primary contact for audits and census requests.