Coordinator, Administrative Support at WSP

Fortitude Valley, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

18 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration Support, Document Production, Proofreading, Tender Preparation, Meeting Coordination, Credit Card Reconciliation, Timesheets, Expense Management, Purchase Orders, Invoicing, Onboarding Support, Travel Organization, Data Entry, Microsoft Office, Office 365, Organizational Skills

Industry

Professional Services

Description

MAKE YOUR MARK IN A ROLE THAT KEEPS OUR BUSINESS MOVING FORWARD. As a Business Support Administrator, you’ll be the backbone of our QLD Business Support Team, reporting directly to the Business Support Manager. Based in our modern Brisbane office, you’ll be part of a national network of administration professionals who thrive on collaboration and excellence. This is your chance to play a pivotal role in supporting engineers, scientists, and consultants across the country, helping deliver projects that make a real difference WHAT YOU’LL DO You’ll be the go-to person for smooth operations, ensuring our teams can focus on delivering outstanding results. Your responsibilities will include: * Providing dedicated administration support to the business * Producing polished, professional documents that meet deadlines and exceed expectations * Proofreading and reviewing non-technical documents for accuracy and compliance * Assisting with tender preparation, including certificates, insurances, CVs, and client reports * Coordinating and contributing to group meetings (minutes, actions, follow-ups) * Managing credit card reconciliations, timesheets, expenses, purchase orders, and invoices * Supporting onboarding of new starters—arranging access, workstations, and welcome essentials * Organising employee travel, medicals, inductions, and training courses * Handling data entry tasks such as soil/rock logs in our system * Championing a culture of quality, safety, collaboration, and respect ABOUT YOU We’re looking for someone who thrives in a dynamic environment and takes pride in being the trusted support for both colleagues and clients. You’ll bring: * 5+ years of administration experience in office or team support * Confidence with technology, especially Microsoft Office (Word, PowerPoint, Excel, Outlook) and ideally Office 365 tools (Teams, SharePoint, OneDrive, Delve) * Strong organisational skills and the ability to juggle priorities with ease * Excellent communication and relationship-building skills with a consultative approach * A proactive, self-starter mindset balanced with a collaborative team spirit * Commitment to fostering a positive, supportive, and high-performing team culture WHY JOIN US? * Be part of a nationally connected team where your contributions are valued and recognised * Gain exposure to diverse projects across engineering and science disciplines * Work in a culture that celebrates collaboration, knowledge sharing, and mutual respect * Build your career in a supportive environment that invests in your growth Imagine a better future for you and a better future for us all. Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 80,000 employees, working together to make a difference in communities both close to home and around the world. To find out more about our commitment to the health and well-being of our people, and the programs we’ve designed to help you thrive, go to our Benefits [https://www.wsp.com/en-au/careers/why-join-us/employee-benefits] page. With us, you can. Apply today.

Responsibilities

The role involves providing dedicated administrative support to ensure smooth business operations, focusing on producing professional documents, assisting with tender preparation, and managing various financial tasks like reconciliations and purchase orders. Key duties also include coordinating group meetings, supporting new starter onboarding, organizing travel and training, and handling data entry.