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Position Summary:
Florida Atlantic University is seeking a Coordinator, Athletics Business & Finance Operations - Boca Raton, FL

Responsibilities:

• Implements the department’s Pcard program (Athletics currently has over 60 Pcards issued to coaches and staff). This involves working with the Director of Campus Purchasing and the University’s Travel Department to establish and maintain our policies and procedures for Pcard use, as well as reconciling all activity associated with their use and ensuring audit compliance.
• Process all athletics travel advances, purchase orders, invoices, and travel reconciliations for operational and foundation accounts. This involves working with the University’s Travel Department to establish and maintain policies and procedures associated with travel regulations.
• Communicates with Campus Financial Affairs, including Procurement, AP, Treasury, and General Accounting effectively, maintaining professionalism.
• Assists the Athletics CFO in compiling information for yearly audits (internal and external).
• Prepares bank deposits and conducts check-related inquiries to support accurate financial documentation within the Athletics Business & Finance Office.
• Trains new Athletics Department hires on university and departmental policies and procedures.
• Responsible for copying, logging, and filing paperwork involving the Athletics Business & Finance Office.
• Athletics Department liaison for supply orders through Office Depot, Walmart Business, and Amazon.
• Interprets and implements University and NCAA policies and procedures as they apply to the Athletics Business & Finance Office.
• Supports official visit operations by assisting with collections prior to all home football games, as needed.
• Perform other job-related duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU’s amazing offers visit us at
https://www.fau.edu/hr/benefits/index.php
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Minimum Qualifications:
Master’s degree from an accredited institution in an appropriate area of specialization; or a bachelor’s degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.
Salary:
$53,000 - $65,000 per year.
College or Department:
University Athletics: Business & Finance / Equipment Management
Location:
Boca Raton
Work Days and Hours:
Monday - Friday, 8 a.m. - 5 p.m. Weekends and evenings as necessary.
Application Deadline:
2025-08-22
Special Instructions to Applicant:

• Implements the department’s Pcard program (Athletics currently has over 60 Pcards issued to coaches and staff). This involves working with the Director of Campus Purchasing and the University’s Travel Department to establish and maintain our policies and procedures for Pcard use, as well as reconciling all activity associated with their use and ensuring audit compliance.
• Process all athletics travel advances, purchase orders, invoices, and travel reconciliations for operational and foundation accounts. This involves working with the University’s Travel Department to establish and maintain policies and procedures associated with travel regulations.
• Communicates with Campus Financial Affairs, including Procurement, AP, Treasury, and General Accounting effectively, maintaining professionalism.
• Assists the Athletics CFO in compiling information for yearly audits (internal and external).
• Prepares bank deposits and conducts check-related inquiries to support accurate financial documentation within the Athletics Business & Finance Office.
• Trains new Athletics Department hires on university and departmental policies and procedures.
• Responsible for copying, logging, and filing paperwork involving the Athletics Business & Finance Office.
• Athletics Department liaison for supply orders through Office Depot, Walmart Business, and Amazon.
• Interprets and implements University and NCAA policies and procedures as they apply to the Athletics Business & Finance Office.
• Supports official visit operations by assisting with collections prior to all home football games, as needed.
• Perform other job-related duties as assigned