Coordinator, Events & Catering at Meridian International Center

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

25 May, 26

Salary

55125.0

Posted On

24 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Reporting, Accounts Receivable, Accounts Payable, Invoicing, Reconciliations, Expense Tracking, Record-Keeping, Event Sheets, BEOs, Production Schedules, Customer Service, Inter-cultural Communication, Detail Orientation, Organization, Task Management, Financial Systems

Industry

International Affairs

Description

Description Title: Coordinator, Events & Catering Employment Status: Non-exempt Salary: $49,350-$55,125 annually Supervisor Title: Director, Event Sales & Services Date Revised: January 2026 Summary of Position: Meridian is a non-profit diplomatic center based in northwest Washington, D.C. headquartered on a four-acre property and operates within two elegant, historic mansions surrounded by beautiful gardens. Meridian provides a unique venue for events, corporate conferences or dinners, weddings, special events, receptions, etc. The Coordinator is responsible for supporting and executing all events while serving as the primary lead for the unit’s accounting and financial responsibilities. This role ensures accurate financial reporting, efficient administrative processes, and smooth coordination of events from start to finish. The ideal candidate is highly organized, detail-oriented, customer-focused, and comfortable managing financial systems and administrative tasks in a fast-paced environment. This position is located in Washington D.C. and Meridian requires MD, DC, or VA residence for all employees. The position may work partially remotely but significant on-site presence is required. The position may also require evenings and weekends. Position Responsibilities: 40%: Maintain complete and accurate financial records for the team, including accounts receivable, payable, preparing invoices, tracking payments and submitting contacts for signature as appropriate Assist in creating all final balance invoices, vendor invoices, reconciliations, and expense tracking Prepare weekly “Batch Reports” for Finance Department Maintain organized record-keeping systems for events, financial documents, and operational files to ensure compliance with internal financial controls, and accounting procedures 40% Maintain updated event sheets (BEOs) and production schedules and coordinate weekly distribution Communicate with Event Operations, Facilities and Event Managers on all details, to include proactively resolving any missing details Assure all events are accompanied by a diagram created by the assigned Event Manager Support day-of event operations when needed Assist Event Managers with menu signage and place cards Coordinate vendor orders, deliveries, and purchasing documentation for Events team Responsible for completing all organizational administrative responsibilities in a timely manner and meeting all organizational administrative deadlines Other duties as assigned 20% · Detail and manage events that have been assigned by Director · Assist in monitoring 20% of the weekend social events, including weddings · Work as part of the team for all larger, campus events Employer’s Statement Meridian is committed to empowering global leaders and amplifying voices of a wide variety of backgrounds to create pathways for greater understanding, shared values, and respect. Connecting people has been our foundation for over 65 years. If you share our values and enthusiasm to promote non-partisan collaboration to address global challenges and opportunities, you can find a home at Meridian. As an equal opportunity employer, Meridian promotes equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, personal appearance, pregnancy, childbirth or related medical condition, family responsibilities, marital, veteran or military status, national origin, age, disability, genetic information, matriculation, political affiliation, or any other classification protected by federal, state, or local law. Equal employment opportunity will be offered and maintained to all persons at every stage and condition of employment, including recruiting, hiring, training, upgrading, promotion, transfer, discipline, layoff, recall, and termination. Meridian offers a comprehensive benefits package including a full medical plan with no deductible, dental (including orthodontics), a retirement plan with a substantial employer contribution from day one, fully paid life, long- and short-term disability, a variety of voluntary benefits, and generous paid leave and holidays. How to Apply Qualified candidates should apply here. Only candidates being considered for this position will be contacted. NO PHONE CALLS in reference to this position will be accepted. Requirements Education/Experience Associate or bachelor’s degree in business, accounting, hospitality management, or related field preferred 1–3 years of experience in catering, hospitality, foodservice, or administrative support Any equivalent combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position Knowledge, Skills, Abilities: Understanding of accounting principles and financial reporting Proficiency with, Excel, accounting software, and catering/event management systems Exceptional organizational skills and attention to detail Strong communication and customer service skills Ability to manage multiple tasks and deadlines in a fast-paced environment Must be able to work flexible hours as needed , including weekend and Friday evening weddings or other events as needed and appropriate Strong inter-cultural communication skills; maturity, cultural sensitivity, and tact suitable for working with individuals from around the world Technical Requirements: Proficiency in Microsoft Office, including Word, Excel and PowerPoint, Outlook and Teams is necessary for this role Other accounting software and catering/event management systems is helpful Experience with Canva, Zoom and Salesforce is helpful

Responsibilities

The Coordinator is responsible for supporting and executing all events while serving as the primary lead for the unit’s accounting and financial responsibilities, ensuring accurate financial reporting and efficient administrative processes. Key duties include maintaining financial records, preparing invoices, tracking payments, updating event sheets (BEOs), coordinating logistics, and assisting with day-of event operations.